Admin & Finance Officer

RESPONSIBILITIES

As Admin Officer:

• Manages all correspondence within and outside the organization.
• Records all incoming and out-going letters and documents.
• Receives advice from the Project Officer and Project Manager on relevant issues and tend to information/inquiries sought.
• Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
• Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
• Ensure the maintenance of attendance register in office and also confirm staff attendance level in the field.
• Responsible manage logistical support related to activities( refreshment & Miscellaneous)
• Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles, air conditioner and miscellaneous.
• Responsible to negotiate services agreements with vendors.
• Looks after administrative affairs of the Office.
• Keep record of staff attendance and leave applications.

As Finance Officer:

• Keep and maintain all the accounts records in soft as well as in hard form.
• Responsible to deal all the accounts of the organization and settles all matter of banks.
• Responsible to maintain ledger books for regional office and main office.
• Make sure verification of all the accounts record before auditory process.
• Responsible to submit the financial report to the finance manager for compilation, review and onwards submission to the donor.
• Make sure all the records / accounts / financial transactions are booked before the audit commencement.
• Ensure cordial relation with the line department and the audit department of the donor agency.
• Any other task assign by the Project Officer/ Project Manager.