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Designation:

Admin and Finance Officer

Reporting to:

Provincial Secretary

Location:

Peshawar

Organization Vision

Saving lives, uniting people and changing minds for healthy, safe and resilient communities.

Organization Mission

The leading humanitarian organization of Pakistan, committed to prevent and alleviate human sufferings by mobilizing the power of humanity through volunteers.

Position Objectives:

The Finance/Admin Officer is responsible for the PRCS Programs funds allocated for the programs implementation. The PRCS Finance/Admin Officer will be responsible for the budget, financial administration, compiling, checking and correcting financial reports, procurement, contractual matters and insurances of the project.

S. No

Specific Duties, Responsibilities, and Accountabilities

 

Assistance on proper cash flow and cost control management of the payments, cashier, and bank related issues. Advise the programs staff on financial and administrative matters.

 

Coordinate the compilation of the program budgets and Monitor the budgets of the project and ensure accurate accounting

 

Compile accurate, regular and timely financial reports of the program budgets to be submitted to the donor through NHQ.

 

To check and correct PRCS financial reports on the programs on proper charges made and to the appropriate and correct budget lines charging before reporting is submitted to the donor through NHQ

 

To set-up and maintain an accurate financial and administrative filing system

 

To perform purchasing of all goods, supplies and equipment for the programs. Supervise documentation related to procurement.

 

Maintain accurate register of the assets and goods of the program and property and ensure that accurate systems are in place and maintained.

 

To assist in budget monitoring, in order to prevent under and over expenditures and to ensure that all programs expenditures are spend according with the prepared and agreed programs budgets and/or plans of action

 

To arrange timely payroll sheeting of each PRCS programs staff and timely payment of salaries and travel costs (per diem, accommodation and transport expenses). Timely payment of taxes.

 

To ensure and maintain proper documentations and filing related to HR issues of the programs, such as contracts, job descriptions, staff recruitment procedures, any leaves of the PRCS programs staff etc.

 

To train, support and advise the PRCS programs staff in the financial reports and administrative systems

 

To procure goods and services and keep documentation to full audit trail standards, and provide, advise/negotiate contracts required by the Delegates for goods and services

 

To perform other duties and tasks, as required in non-routine circumstances, from time to time

Education

MBA Finance or 16 year education in relevant field from HEC recognized Institute / University.

Experience

Minimum 5 years of working experience.

Skills/Knowledge

  • Excellent reporting skills (Financial)
  • Computer literate. (MS Office, Internet)
  • Good communication skills in local languages, Urdu and English

Age Limit

Maximum age limit 40 Years

Travelling

Extensive

 

  • Applicant’s candidature is subject to complete scrutiny/ verification of documents & information and it can be cancelled at any stage if any discrepancy is found.
  • Only shortlisted candidates would be call for test/ interview.
  • No TA/DA will be admissible for appearing in test/ interview.

 

Local candidates will be given preference

PRCS is an equal opportunity employer