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Reporting Line:            Project Coordinator

Job Status:                   Contractual

Summary of role:

The post holder will assist in design, implementation and monitoring of the CBDRM component of Organization’s programmes in Sindh, Organization. S/he will be responsible to support local NGO partner/s in the implementation of CBDRM interventions in the Building Disaster Resilience in Organization (BDRP). S/he will assist in developing guidelines for CBDRM interventions with the support of CBDRM/ DRR Specialist and will ensure that all activities are planned and implemented in accordance with relevant national and international sectoral standards. S/he will also provide capacity building support to Organization/ local NGO partner’s staff in the CBDRM programming.

Specific responsibilities:

1.         Programme Implementation and Technical Support

a)         Coordinate and supervise CBDRM activities. This includes providing technical guidance, developing work plans, monitoring implementation and impact, ensuring that project deliverables are timely completed

b)         Assist in developing guidelines/SoPs for CBDRM activities and ensure the enforcement the implementation process as described by Organization PIU for increased programme quality

c)         Assist Project Coordinator, other project staff and partners to elaborate the project strategies for

  • formation of disaster management committees at village and UC level,
  • formation of Union Council Resilience Forums (UCRFs) at UC level.
  • capacity building of community structures including committees and forums
  • registration with local authorities
  • mobilize and involve these structures to support the associated sectoral interventions
  • Assist in DRR/DRM mainstreaming in WASH, shelters, DRR/livelihood infrastructure

d)         To provide technical support to partners in ensuring that CBDRM related activities are according to the work plans and the modality document developed by PIU

e)         Documenting in the timely manner, all progress challenges, and learning for future implementation of similar projects and accountability

f)          Support the partners in development of Information, Education & Communication (IEC) material related to CBDRM

g)         Ensure CBDRM programme tools are appropriately adapted to the relevant field context by monitoring the use of tools and if necessary contributing to the revision of tools
Ensure inclusion of gender age and disability, DRR, protection, environment, HIV & AIDS in the overall planning, implementation and management of programme

h)         The CBDRM Officer will be expected to take the lead in the establishment of a complaint response mechanism with the Partners and monitoring the progress of integrating cross cutting themes, CHS and code of conduct related activities.

 2.         Staff and Partners Capacity Building:

a)         Develop technical training modules for staff capacity building to support the CBDRM activities

b)         Provide necessary training for project staff to develop skills and capacities for disaster risk reduction strategies

c)         Conducting regular field visits to verify quality/ progress of programme interventions and provide on field technical guidance

 3.         Programme Reporting and Monitoring

a)         Support the programme manager, M & E unit and project coordinator in compiling reports with different frequency (monthly, quarterly and annually) on CBDRM interventions meeting donors and Organization requirements

b)         To work to with M & E team and external consultant(s) to support and liaise for different research studies (assessments, sector specific research, baseline and end line studies)

 4.         Support in Procurement:

To represent Organization in partners procurement related responsibilities for CBDRM interventions by

  • Participating in the RFQ/ Tenders for selection of training service providers for first aid, search and rescue, emergency response equipment, disaster resilient infrastructures etc.
  • Ensuring technical compliance with developed strategies and
  • increasing accountability to Organization’s code of conduct

 5.         Representation/ Coordination:

a)         Assist Project Coordinator and project partners to establish close coordination and cooperation with district line agencies and authorities, between local project partners, communities, project beneficiaries and other stakeholders at project level for effective delivery of project activities

b)         Proactive engagement with training services providers, clusters, and forums to present Organization programmes

 6.         Emergency Response:

The CBDRM officer may be called upon as part of his/ her roles and responsibilities to participate in and/ or provide support to emergency response situations when and where required in consultation with his/her line manager.

Relationship

Internal: Project Coordinator, Programme Manager, CBDRM/ DRR specialists, M & E unit, finance and admin staff in Hyderabad office.

External: Organization Local NGO Partners’ staff, UN Clusters, P/DDMAs, I/NGOs and Research academia

Qualification and Expertise:

a)         Post Graduate or higher qualification in development studies

b)         At least 5 years of experience of managing and implementing Resilience and DRR programmes preferably with an International NGO

c)         Strong understanding of Resilience and DRR sector challenges in Sindh specifically and overall in Organization

d)         Experience in undertaking need assessments and quantitative/qualitative research

e)         Experience in capacity building and working in a partnership mode with local NGOs

f)          Demonstrated capacity in technical support and coordination.

g)         Displays sensitivity and adaptability to different cultures, genders, religions, races, nationalities and age groups

h)         Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships

i)           Effective multi-tasking, flexibility, organizational capacity, prioritization skills are necessary

j)           Excellent written and verbal communication skills in English

Disclaimer Clause:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Accountability:

In carrying out the above duties, Organization approved procedures must be followed at all times. CBDRM Officer will be accountable for the budget utilization of CBDRM component of BDRP Programme.

 Authority:

As per the delegation limits.

Special Circumstances:

Organization Programme, like other INGOs working in Organization, sometimes has to operate in risky environments/areas.  Organization has a security management plan to minimize all possible risks. In case of emergency/disaster, CBDRM Officer will be required to assist the Project Coordinator/ Programme Manager to respond and make necessary arrangements.

Performance Standards:

Based on the above mentioned Duties and Responsibilities, specific performance standards will be worked out in consultation between Director of Programmes and Programme Manager - Sindh.

Organization Staff Code of Conduct and Other Policies:

Organization has a Code of Conduct and associated policies (Programme Participant Protection Policy, the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy) which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Organization staff, partner organisations, and anyone engaged by Organization or visiting our programmes, and the standards of behaviour expected of them. In this context all Organization staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Organization’s core values and mission.  

Any candidate offered a job with Organization will be expected to sign the Code of Conduct and its associated policies as an appendix to their contract of employment. By signing the Code of Conduct and associated policies candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.

Any breach of the Organization Code of Conduct and its associated polices by employees of Organization during the course of their employment will result in disciplinary action up to, and including, dismissal.

Counter Terrorism Policy:

Organization receives a substantial amount of funding from external donors each year.  Increasingly donors are introducing requirements whereby future funding is conditional on Organization ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). 

‘Any offer of employment (either paid or voluntary) with Organization will not be made pending a clearance check being conducted on the applicant.  For additional information please consult our web site or contact the Human Resource Division in our Head Office.

By submitting a formal application for paid or voluntary employment to Organization, you agree to Organization carrying out a clearance check as outlined above and that Organization will not proceed to recruit you should your name appear on any of the aforementioned lists.





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