Job Responsibilities:
Program Management tasks:
- Assist in desk-research on program related topics when needed.
- Organize/coordinate donor/program team meetings including assistance in agenda development, meeting minutes etc.
- Assist in follow-up of meeting action points.
- Develop presentations for meetings.
- Communication & coordination with team members on various aspects when required.
- Support on report and proposal writing/formatting/editing.
- Organize documentation for donor requirements when required.
- Communicate with donors/consultants/staff on behalf of Deputy Regional Director (DRD)/Associate Regional Director (ARD).
- Support in ground work and management of regional/national trainings/events when required.
- Develop Contracts/MOUs for consultants.
- Assist in developing budgets for regional events and proposals.
- Ensure payments are made to consultants in a timely manner/follow up with Finance.
- Support Program team members when requested.
Monitoring, Evaluation & Learning:
- Assist in internal reviews of projects.
- Carry out field visits for internal reviews.
- Develop findings and reports for internal reviews.
- Capture best practices, lessons learned, strengths and gaps through internal reviews.
- Support teams in developing action plans.
- Follow up on action plans.
- Regularly update/circulate the Reporting Grid and Program Information Sheet.
- Maintain documentation hub.
- Periodic review of organization’s social media.
Administrative Tasks:
- Take calls/messages on behalf of DRD in her absence.
- Staff Birthday reminders.
- Organize & manage events/meetings for the DRD/ARD.
- Arrange meeting appointments when required.
- Maintain travel itineraries for DRD/ARD & security clearance.
- Manage flight bookings.
- Manage and host guests on behalf of the DRD/ARD in Karachi.
- Correspondence with guests/donors for invitation of events, exchange of information etc.
- Coordinate and manage donor visits/itineraries.
- Updating and maintenance of business cards received by DRD.
- Keep supervisor and other team members informed about particular tasks.
- Assist in team building.
Job Specifications:
Qualification/Experience:
- For the post of Program Assistant, a Bachelor’s degree from university and 02 years’ experience is considered necessary.
Skill/Competencies:
- Excellent English Communication skills (written & spoken).
- Ability to maintain confidentiality; ability to multi task; highly proactive; detail orientated.
- Ability to prioritize and manage workload efficiently.
- Ability to work with teams; adaptable.
* Female Candidates and differently abled people meeting position’s requirements are encouraged to apply and preference will be given to them.
Deadline for applications is September 30, 2018. Kindly fill in the application form by logging to your gmail account following below mentioned google link:
https://docs.google.com/forms/d/e/1FAIpQLSdE9s8jizgOYfZlXsMLasLMDbhSEDc_95dKkZwxMMXLUMbnzg/viewform?usp=sf_link
Kindly, please note that only short listed candidates will be contacted for test and interview.