Title: Senior Procurement Officer
Location of Work Station: Karachi
Type of Job: Contractual
Reporting to: Procurement & Admin Manager
Scale/Grade:
POSITION SUMMARY:
A Senior Procurement Officer handles difficult, professional- level Purchasing tasks associated with formal and informal purchasing, contract negotiations, scope of work development, interpreting and creating final contract documents involving a wide variety of materials, supplies, equipment, and services for the City/ out of city and supervises all admin functions for all offices of Legal Aid Office.
DUTIES, KNOWLEDGE, ABILITY AND RESPONSIBILITIES:
He/she will be responsible for performing the following duties but not limited to:
- Knowledge of the laws, ordinances, rules, and regulations governing commodities and services purchasing for the City.
- The methods, policies, and procedures involved in purchasing a large quantity and variety of supplies, equipment, services, and goods; contract law.
- The various contract development and source selection methods.
- principles and practices of contract negotiations, conflict resolution, and public administration; contract negotiation and the awarding of contracts based on the best bid;
- The various grades and qualities of commodities available to be purchased.
- The sources of supply, markets, and price trends.
- The principles and practices of municipal finance, budgeting, and accounting; and current market conditions, trends, and new product development.
- Supervise and evaluate the performance of subordinate - level employee(s); exercise initiative in the performance of assigned duties.
- Purchase a wide variety of materials, supplies, equipment, and services.
- Prepare bids, technical specifications, and contractual agreements.
- Perform research; determine the needs of the organizational units served.
- Prepare bids, technical specifications, and contractual agreements.
- Conduct research and apply independent judgment and technical knowledge to analyzing bids, making awards, evaluating merchandise and/or service quality, and comparing specifications and prices of competitive items.
- Apply proper descriptive terminology or specifications to requisitions for commodities and services.
- Apply independent judgment and technical knowledge to analyzing bids, making awards, examining merchandise quality, and comparing specifications and prices of competitive items.
- Apply proper descriptive terminology or specifications to requisitions for commodities and services.
- Produce written documents with clearly organized thoughts using proper sentence structure, punctuation and grammar.
- Communicate effectively, both orally and in writing in a one – on - one or group setting; and assume the duties and responsibilities of the Purchasing Administrator during the latter's absence.
- Undertake business needs assessment, supply market analysis and commercial risk assessments to inform procurement planning and sourcing decisions.
- Develop, co-ordinate and lead sourcing activities to establish supply arrangements that meet business needs.
- Develop and administer contract management plans, negotiate changes and modifications, supplier performance management and compliance requirements through effective supplier relationships to enhance business outcomes.
- Plan and lead contract negotiations in the establishment and review of supply arrangements to deliver value for money procurement outcomes.
- Identify, manage and mitigate procurement risks to enable the organization to meet its obligations and maximize business opportunity.
- Document procurement processes, decisions and contractual arrangements fully to provide an audit trail for probity and audit purposes.
- To insure the all office vehicle maintenance.
- Distribute the cheque to supplier, signing of agreements, couriers etc.
- Coordination with rented vehicle owners for the vehicle issues.
- Logistical support to staff members including internal or external staff.
- Inventory record update, insure the new inventory updated, and shared with line Manager.
- All regional offices invoices verification and coordination of all regional offices for all kind of issues (Procurement, Logistics and Administrative)
- To ensure all data is written and updated in stock register
- To prepare the work orders, requisitions and for the all procurement related items.
- To ensure that the vehicles are ready to move and prepare the vehicles maintenance report on weekly basis.
- Perform any other official task assigned by the Line Manager.
REQUIREMENTS AND CORE COMPETENCIES:
- Minimum Qualification (MBA or MPA)
- Minimum Experience will be 3 to 5 Years in related field.
- Required advanced level of English, reading, writing for drafting of various reports, also knowledge of Urdu and Sindhi.
- Creative, energetic, ability to work independently with minimal supervision.
- Ability to work well in a team.
- Ability to network and liaise with the community
- Good computer skills (Microsoft Word, Excel)
- Demonstrated flexibility, motivation, and maturity
- Willingness to work and live in harsh conditions.