JOB PURPOSE: The Receptionist will perform her/his duties in order to provide communication assistance to entire HHA Office. She/he will manage the telephone exchange efficiently. She/he will also undertake certain assignments related to office administration support.
Job Description:
Main Responsibilities & Tasks:
Front Desk
- Be available at the reception desk during the office hours to attend incoming and outgoing telephone calls.
- Monitor the flow of outgoing calls and keep the Admin Office informed on regular basis.
- To ensure smooth functioning of office exchange system and its subsidiary links.
- To attend official guests and trainees at the reception desk
- Prepare and maintain a database of Ms Excel on regular basis of all staff members’ names, addresses, telephone and mobile numbers and keep the list updated at all times.
- Ensure that the office notice board is updated to reflect current notices and not outdated information.
- Receive and send mail/courier and maintaining records and handover timely to every staff.
- Housekeeping of Reception area ensuring proper maintenance of all equipment at the reception.
- Updates the daily records of telephone and couriers.
- Any task assigned by supervisor.
Attendance:
- Maintain employees’ attendance record on daily basis and share with HR Department on weekly bases.
- Maintain employees’ attendance leave or absent
- Timely informed absent or late coming staff to HR Department.
Required Education, Experience and competencies
- Ideal candidate must have Secondly School certificate.
- Minimum one year of relevant experience in front desk
- Must have competent IT skills (MS office is must)
- Sound judgment, flexibility, adaptability, gender and cultural sensitivity
- Female Candidates are encouraged to apply
- Preference would be given to local candidates (Islamabad city)