Summary:
The Manager Procurement is responsible for overseeing all procurement processes of Sindh Community Mobilization Program implemented by Blumont. Under the supervision of Director Contracts, Grants and Procurement, He/she will provide direct support to program operations in Karachi and field office/s and program sites in seven districts in Sindh and will ensure compliance with USAID rules and regulations, terms of the CMP contract and Blumont's internal procurement policies and procedures.
Specific Job Functions:
- Provide overall support to Procurement departments in the execution of program procurements.
- Support procurement department in conducting and evaluating procurements made in Karachi and at field office/s and program locations across the province; manage and oversee program tendering and procurement activities, ensure tracking of procurements, report progress and inform higher management for any procurement issues.
- Managing staff to follow up for ongoing procurements with suppliers, collecting GRN’s, forwarding notes and office filing.
- Ensure compliance with Blumont and USAID requirements and processes for procurements of goods and services. Adherence to transparency mechanism in developing specifications, evaluation criteria, procurement processes and receipts of goods/services.
- Negotiate with external vendors to secure advantageous terms
- Ensure necessary approvals are obtained from Blumont HQ and USAID where necessary and applicable.
- Control spend and build a culture of long-term saving on procurement costs
- Stay abreast of donor policies, procedures, rules and regulations at all times.
- Compile and update applicable local procurement procedures and policies and train staff to successfully implement these policies and procedures.
- Work in close coordination with Karachi and field based program and other teams.
- To ensure that all the documentation is completed as per the set standards procedures of ISO
- Sourcing of suppliers and maintain the list of pre-qualified suppliers as per the standard from Organization and Donors
- Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and contractors assigned.
- Coordinate all policy, allowability and regulatory information with the CMP procurement department in HQ.
- Other duties as assigned
Required Qualifications & Experience:
- A graduate degree in relevant filed from reputable institute
- Minimum 4 years of experience in procurement side and working with international donors.
- Well versed in rules and regulations of procurement.
- Experience of working with international organization/s and managing programs with fast-paced large portfolios will be perfered.
- Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market
- Advanced knowledge of computer programs and software.
- Excellent oral and written English language skills.
Preferred Skills & Experience:
- Having an ability to interact effectively with international and national staff both in a managerial as well as training capacity.
- Ability to support program objectives with timely and meaningful information and strategies.
- Ability to multi-task, meet deadlines and process information in support of changing program environments.
- An impeccable professional track record as well as the willingness and ability to enforce compliance with Blumont and donor policies and procedures.