Admin & Procurement Officer

Relevant Experience: MBA/M.com with 3 year relevant experience.

Project Brief Description:

In order to increase access to quality education through the expansion of a successful Accelerated Learning Program (ALP) linked to the official curriculum under Department of Education, Governments of KP and Sindh provinces, Organization will reach 4,000 adolescent girls who should be enrolled in grades 6 to 8 of selected secondary government schools (4000 girls in KP province: 900 in Buner via 20 schools, 1400 in Swat via 30 schools, 1700 in Peshawar via 37 schools). To carry out mandatory activities expected by donor, Org will work with both the formal and non-formal education system. Envisaged key activities will include double shifting; female teacher scholarships; non-formal education;  Accelerated Learning Program (includes also literacy/numeracy programs for out-of-school girls); enrollment campaigns; coordination with Basic Education and Community Schools; Building capacity of the education system to more effectively and efficiently deliver; education to adolescent girls, manage schools, and manage resources; Creating, facilitating safe spaces for girls to gather and receive learning to allow the adolescent girls to continue their education and/or learning.

Job Description:

As Procurement Officer:

• Responsible to maintain all record of the goods /equipments.
• Responsible to maintain stock register and ensure availability of log books in all vehicles.
• Responsible for the prior notification of goods /equipments to the main office as well as regional offices,
• Responsible to collect quotation from the different suppliers/ Manufactures for the purchase of required goods/ equipments,
• Responsible for timely reporting of the quotation to the financial committee,
• Purchase the goods / equipments that are verified and selected by the financial committee.
• Before delivery of goods / equipments to different location/ officers make sure that it is booked properly in stock register.
• Make possible timely delivery of the goods / equipments to concerned regions as per purchased request.
• Keep in loop all the concerned departments, HO and regional offices and ask them for purchasing request in advance.
• Ensure and keep a record that where appropriate products are shipped.
• Develop and maintain good relationships with suppliers, vendors and manufacturers by most appropriate way.
• Any other task assigned by the supervisor

As Admin Officer:

• Responsible for the overall function of Admin and Finance at field level.
• Records all incoming and out-going letters and documents.
• Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
• Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
• Ensure attendance register maintain it on daily bases, keep the leave record of staff and share it with HR Manager on monthly bases.
• Make sure the compilation of Personal file of field staff in all contexts.
• Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner and miscellaneous.
• Responsible to negotiate service agreements with vendors.