Fleet and Logistics Coordinator

Line Management

The Fleet and Logistics Coordinator reports to and works under the supervision of the Office Manager and Head of Operations and Security.

Key Responsibilities

Fleet Management

• Manage driver’s duty roaster, timesheet, and overtimes.
• Manage vehicle service and maintenance record on monthly basis.
• Update the vehicle fuel sheet on weekly basis.
• Manage international arrival sheet on a weekly basis.

• Ensure all vehicles are being maintained, and that the drivers are following ASO’s transport policies.

Office Administration

• Manage day to day office purchases (refreshments, stationery, and office groceries).
• Maintain vendor’s database along with prequalification forms.
• Ensure and maintain office inventory and fixed asset registers aligning with project and company policy.
• Assist Office Manager in the procurement process for collecting quotations.
• Coordinate for repairs and maintenance of office and the company’s staff houses in Islamabad.
• Other duties as specified by the Line Manager, Project Manager, and Director.

• Provide logistical support to staff for meeting and workshop including refreshments, attendance sheet, periderms and printing material whenever required.

Skills and Qualifications Required

• Qualification: Must be Graduate.
• Experience: 5 to 7 years working experience in Fleet coordination, Office, and Asset Management. Ex-Military personnel will be preferred.
• Required Skills:
  • Good written and verbal use of the English language (this will be tested during the selection process).
  • Good in Ms Office (Word, Excel, Powerpoint, Outlook) especially Excel.