Job Purpose: HR/ Admin & I.T Officer will assist Project Manager for overall Human Resource, Administrative & I.T related activities of the Project. He/she will also be responsible to ensure that HR/ Admin & I.T policies and procedures are followed strictly, and any deviations thereto should be highlighted immediately.
Role & Responsibilities:
Human Resources:
- Compile & organize employee data (hard & soft copies).
- Payroll Administration.
- Advertise jobs internally and externally.
- Longlist CVs for positions and share CVs with hiring manager for shortlisting.
- Schedule & facilitate in conducting and Interviewing Tests of candidates.
- Provide interview documents to panel members
- Conduct Reference Checks of recommended candidate
- Review induction plan of new joiners in coordination with concerned departments
- Sharing Employment Contract with new joiners
- Provide support IT team for new employee system (issuance of IT equipment, employee IDs, maintain files).
- Review staff's attendance sheets and update attendance on MIS (Management Information System) on weekly basis.
- Review and update Staff's leaves on MIS. Review timesheets of employees for payroll processing
- Maintain Contract Management Database of all staff (expiry/ending/extensions/new contracts/addendums) and Review employment letters as required in coordination with HR & Program Heads.
Administration:
- Receiving online purchase requisition on MIS (Management Information System).
- Procurement of items as per purchase requisition and according to procurement policy.
- Collect quotation from vendors through RFQ & make comparative statement of sealed quotations.
- Issuing of Purchase Order to the vendor & arrange relevant documents.
- Follow up of vendors payment & record of Assigned assets.
- Liaise with field staff of concerned project.
Information & Technology:
- Monitor and maintain computer systems and networks.
- Basic knowledge of troubleshoot system and network problems.
- Set up new users' accounts and profiles and deal with password issues.
- Take backup (email, system data) every month.
Skills/ Qualification/ Experience required:
- Master’s degree in related fields from a recognized university.
- At least 04 years relevant work experience
- Having NGO/ Corporate experience will be an asset.
- Ability to meet targets within tight deadlines & result-oriented team player.
- Sound judgment, flexibility, adaptability and cultural sensitivity.
- Proficiency in MS Office Suite required.