POSITION TITLE: Finance & Admin Officer
DEPARTMENT: Program
RESPONSIBLE TO: Program Manager
SUPERVISORY CAPACITY: N/A
COUNTRY PROGRAM MISSION
The American Refugee Committee (ARC) is an entrepreneurial humanitarian organization that assists displaced people to move from vulnerability to resilience, from impoverishment to well-being, and from exclusion to inclusion. Since 2002 ARC has been providing humanitarian relief and development assistance in Pakistan through meaningful engagement with refugees and internally displaced people, innovative human-centered programs, and rigorous attention to outcomes. ARC provides multi-sectorial programs that include primary and reproductive health, health clinic management, GBV programming, water and sanitation, shelter, and emergency response.
Through the Education project, ARC strives to help enroll one million out-of-school children in quality primary education schools while strengthening and building on existing formal and alternative education systems in Pakistan.
JOB SUMMARY:
This position will be responsible to provide administrative and financial management support to project sub-office in Lahore;
Main Responsibilities:
- Liaison with banks, transfer of petty cash & salary advices, withdrawal cash on account of petty cash as per required.
- Preparing & processing of petty cash reimbursement
- Preparing of PCV, petty cash vouchers entries in cash in hand as well petty cash ledger account
- Reconcile the petty cash ledger on weekly basis & report to the Finance officer
- Preparing of weekly cash count report along with the all concern documents, advance & cash availability in office SAFE
- Sending all PCV on weekly basis to CO
- Preparing of bank tax receipts on account of salary, supplies of each month
- Preparing of tax, statement on account of salary supplies for each month & submit in to income tax department
- Preparing of cash & bank salary slips accordingly to the staff monthly salary
- Disbursement of cash salary among the office & field staff accordingly
- Responsible for making sure the all photo copy of financial record is properly filed
- Sending soft & hard copy of expense ledger to CO on monthly basis
Office Administration
- Provide general administration, logistics and procurement support to the Lahore office operations
- Set up and maintenance of office support systems for telecommunications, general office support, vehicle management, travel and accommodation support and all necessary support as needed
- Ensure the availability and proper utilization of all organizations facilities;
- Ensure the professional working atmosphere around the office;
- Ensure that the compound is clean and all office arrangements are in proper order
- Ensure all computers and accessories are in a good order;
- Provides timely report regarding the administration activities
- Assist the operations officer in administration, logistics and procurement related matters
- Ensure proper inventory management of ARC assets
- Any other duty assigned by supervisor/management
Overall Property Management
- Ensure complete property record are maintained, all items are marked and assigned codes
- Reconciles the list of property annual counts against the record
- Ensure that all items in the store are properly registered and kept
- Ensures that all necessary formalities of good received and dispatched are adhered to at all times
- Ensures that all fast moving stock items are timely replaced and no gap is created
- Ensures that computerized store records are kept
JOB SPECIFICATION
- Bachelors or Masters Degree in Business Administration or Social Sciences.
- At least 05 years experience in implementation of protection programs/ project and working with Afghan Refugees or diverse communities.
- Excellent Written and Verbal Communication and report writing skills
- Experience of liaison with Government Line departments/ district administration and donors at provincial level.
Education, technical skills & Knowledge Required
- Bachelors’ degree in accounting or equivalent with extensive experience
- 3 years’ experience of working in development sector preferably INGOs/UN organization
Key behaviors & Abilities
- Must be available for some evening and weekend housrs
- Ability to travel 5 – 25 percent of their job with little notice
- Commitment to ARC’s mandate and objectives
- Experience working with diverse communities
- High developed organizational, liaison and communications skills
- Ability to work under own initiative and as part of a team
- Ability to multi-task and work under pressure
- Ability to be administratively self-sufficient
Employee’s Signature ______________________
American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.