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Job Description:

Management Responsibilities 

  1. Ensure that all Finance Department operations and functions are clearly established, delegated, and understood by the staff.  Evaluate Department structures on a regular basis (e.g., quarterly) and make the appropriate adjustments to improve department efficiency if necessary.
  2. Work with staff to establish specific performance plans with clearly defined and adequately detailed performance indicators.  Evaluate staff on an annual basis.
  3. Provide and/or organize training for all Department staff as necessary based on regular formal and informal evaluations of job quality.  Training should be provided to the entire group for general issues, and individually if necessary.  All staff should be fully familiar with the majororganizational and donor policies and procedures to ensure compliance. 
  4. Address staff issues with appropriate parties, including both specific individuals within the Department and HF program management.  This includes issues such as staffing levels, the quality of staff performance and attitude, levels of staff morale and teamwork, and staff career advancement through a career plan.
  5. Draft a meaningful annual performance plan with each staff member.  Evaluate and document employee performance both formally, through the annual appraisal, and informally but regularly throughout the year.  Clearly communicate practical recommendations to be taken by either organization, the employee, or both, to improve performance.
  6. Conduct weekly staff meetings to review priorities and progress to date on specific activities, as well as to foster open communication within the Department and determine new initiatives as necessary.
  7. Serve as effective liaison between Group and the regional offices , as well as outside organizations on finance-related issues as appropriate.  Specific tasks regarding such communication should be delegated to the extent possible.
  8. Effectively communicate both within the Department and to other HF departments, the systems, roles, functions, and requirements of the Finance Department.
  9. Participate in Senior Management meetings as scheduled and otherwise as necessary.  Effectively represent the Finance Department at meetings by making necessary proposals and decisions as appropriate.

Technical Responsibilities

  1. Perform monthly closure procedures and coordinate the timely submission of monthly financial reports to Management. 
  2. Supervise the preparation of special reports, such as financial information for the annual report, any quarterly reports, or as otherwise required for donor reporting. Senior staff presentations may be required on a monthly or quarterly basis.
  3. Review cash receipt, disbursement, and journal vouchers.  (Note: This is a shared responsibility with the Finance team who should be trained to assume this as a primary responsibility.)
  4. Review the monthly Budget Comparison Reports and provide advice to management of any irregularities or problem issues if necessary.
  5. Direct the re-establishment of an effective account receivable/payable system.
  6. Communicate with senior management and other departments about budgetary issues, fund balances, grant closure, and other financial management concerns.
  7. Review payroll preparation, including tax calculations.
  8. Review Quarterly and Annual Gratuity Reports.
  9. Review monthly manual reports including bank reconciliations, related parties transactions report, and outstanding cheques listings.
  10. Supervise the preparation of Year End Financial Reports.
  11. Ensure that the Finance Policies and Procedures Manual is updated as revisions are received, and that staff both within and outside the department are informed as necessary.
  12. Manage the start and completion of the annual external audit in a timely manner,
  13. Respond quickly and fully to all internal and external audit recommendations.

Required Qualification and Experience

  1. CA or equivalent degree in Finance.
  2. Five+ years financial management experience with at least three years in a corporate sector. Demonstrated computer skills and extensive working knowledge of financial management, word processing, spreadsheet, and data base applications.
  3. Excellent written and verbal communication skills.
  4. Ability to manage multiple priorities under pressure and accomplish short- and long- term deadlines with a heavy workload.
  5. Good public presence and the ability to interact with many types of people at different levels.

Frequent travel to project areas for internal audit and capacity building purposes will be required.





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