Request for Quotations: IT
Equipment

Request for Quotations (RFQ)

 

RFQ Number:                    RFQ-PSM-2016-0002

 

Issuance Date:                  August 25^th, 2016

 

Deadline for Offers:        August 29^th , 2016, 3pm (PST)

 

Description:                        IT Equipment Needed

 

For:                                        Procurement and Supply Management (PSM) Project

Funded By:                         United States Agency for International Development (USAID)

                                                Contract No. AID-OAA-I-15-00004; AID-OAA-TO-15-00010

 

Implemented By:             Chemonics International Inc.

 

Point of Contact:              Michelle Khilji, Javaid Ali

 

 

 

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

 

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at http://www.chemonics.com/OurStory/OurMissionAndValues/Pages/default.aspx.

 

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

 

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value or compensation to obtain business.

 

Offerors responding to this RFQ must include the following as part of the proposal submission:

• Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
• Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
• Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
• Certify that all information in the proposal and all supporting documentation are authentic and accurate.
• Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.

 

Please contact [email protected] with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics at to [email protected] or by phone/Skype at 888.955.6881.

 

Section 1: Instructions to Offerors

 

1. Introduction: The Procurement and Supply Management (PSM) project is a USAID program implemented by Chemonics International in Pakistan. The purpose of the PSM project is to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project will develop and manage a wide array of related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.  PSM will serve as the primary vehicle through which USAID will furnish health commodities, provide technical assistance to improve the federal and provincial Government of Pakistan’s management of the supply chain, and collaborate with key international stakeholders to support global health initiatives. Main operations are located in Islamabad, Pakistan with satellite offices in Karachi and Lahore. As part of the project activities, PSM requires IT equipment for its server, as per below mentioned specifications. The purpose of this RFQ is to solicit quotations for the said item.

 

Offerors are responsible for ensuring that their offers are received by Chemonics in accordance with the instructions, terms, and conditions described in this RFQ.  Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.

 

1. Offer Deadline and Protocol: Offers must be received no later than 3pm local Islamabad time on Monday, August 29^th , 2016 by email to [email protected].  

 

Please reference the RFQ number (RFQ-PSM-2016-0002) in any response to this RFQ. Offers received after the specified time and date will be considered late and will be considered only at the discretion of Chemonics.

 

 

1. Quotations: Quotations in response to this RFQ must be a fixed-price, all-inclusive basis and all other costs. Pricing must be presented in Pakistani Rupee (PKR).  No fees are to be added to the offered price. Offers may remain valid for not less than 30 calendar days after the offer deadline. Offerors are requested to provide quotations on official letterhead or format; in the event this is not possible, offerors may complete the excel table in Annex1 or submit quotation on company letterhead.

 

In addition, offerors responding to this RFQ are requested to submit the following if not submitted earlier to PSM:

• Organizations responding to this RFQ are requested to submit a copy of their official registration or business license/authorized dealership certificates.

 

 

1. Delivery: The delivery location is PSM Field Office Islamabad. As part of his/her response to this RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting contract.

 

1. Source/Nationality/Manufacture: All goods and services offered in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 937 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is Pakistan.

 

Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria.

 

1. Warranty: Warranty service and repair within Pakistan is required for all commodities under this RFQ. The warranty coverage must be valid on all commodities for a minimum of three (03) years after delivery and acceptance of the commodities, unless otherwise specified in the technical specifications.  At the time that any commodity is transferred to the Government of Pakistan, or another entity within the cooperating country, all rights to warranty support and service shall be transferred with the commodity to that entity’s end-user. 

 

1. Taxes and VAT: In accordance with the agreement under which this procurement is financed, Chemonics will be reimbursed by the Government of Pakistan for taxes imposed on suppliers and subcontractors.  Therefore, offerors must include taxes, VAT, charges, tariffs, duties and levies in accordance with the laws of Pakistan.  If selected for award, the selected supplier will cooperate in providing Chemonics with the documentation necessary to obtain tax reimbursement.

 

1. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. Chemonics will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

 

1. Evaluation and Award: The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, and meets or exceeds the minimum required technical specifications, and is considered to be the best value based on a lowest-price, technically-acceptable basis. Delivery time will also be evaluated for the award on the basis of minimum delivery time.

 

Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. Chemonics reserves the right to waive immaterial deficiencies at its discretion.

 

Best-offer quotations are requested. It is anticipated that award will be made solely on the basis of these original quotations. However, Chemonics reserves the right to conduct any of the following:

• Chemonics may conduct negotiations with and/or request clarifications from any offeror prior to award.
• While preference will be given to offerors who can address the full technical requirements of this RFQ, Chemonics may issue a partial award or split the award among various suppliers, if in the best interest of the Procurement and Supply Management Project.
• Chemonics may cancel this RFQ at any time.

 

Please note that in submitting a response to this RFQ, the offeror understands that USAID is not a party to this solicitation and the offeror agrees that any protest hereunder must be presented—in writing with full explanations—to the Procurement and Supply Management Project for consideration, as USAID will not consider protests regarding procurements carried out by implementing partners. Chemonics, at its sole discretion, will make a final decision on the protest for this procurement.

 

1. Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not in any way obligate Chemonics, the Procurement and Supply Management Project, or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

 

This solicitation is subject to Chemonics’ standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:

(a)    Chemonics’ standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.

(b)   Any award resulting from this RFQ will be firm fixed price, in the form of a purchase order.

(c)    No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, (North) Sudan, Syria.

(d)   Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.-flag carriers/vessels.

(e)   United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.

(f)     The title to any goods supplied under any award resulting from this RFQ shall pass to Chemonics following delivery and acceptance of the goods by Chemonics. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to Chemonics.

 

 

Section 2: Offer Checklist

 

To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFQ:

 

□ Cover letter, signed by an authorized representative of the offeror (see Section 4 for template)

 

□ Official quotation, including specifications of offered equipment (see Section 3 for instructions and attached excel spreadsheet for specifications)

 

□ Copy of offeror’s registration or business license (see Section 1.5 for more details)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Section 3: Specifications and Technical Requirements

 

The Procurement and Supply Management Project is looking to procurement IT equipment to be placed in its server room. Please find the specifications of the equipment below:

 

SPECIFICATIONS OF REQUIRED EQUIPMENT
Rack mounted Gigabit Layer 2 Switch with Patch Panel	QTY
Description
48 port Gigabit managed Layer 2 Switch, 48 10/100/1000 RJ45 ports Full duplex, 16MB Flash, 128 MB SDRAM Throughput: 76 Mpps or higher (64-byte packet) Switching Capacity: 100 Gbpps VLAN supported, Auto-sensing ports, DDOS Protection Management: Web Management Rack mounted	3
48 Port CAT-6E Patch Panel Rack mounted	2
Patch Cords CAT-6E Clipsal	96
Desktop Computer with Monitor
Mini Tower, desktop PC 6th Gen Intel Core i5-6500 (Quad Core, 3.20GHz) 4GB DDR4 RAM 500GB 7200 rpm Hard disk 8X DVD+/-RW 2 x Gigabit Ethernet Ports VGA Port Pre-installed Windows 10 Pro with Licensed Media, 64-bit, English Licensed Anti-virus 64-bit with 3 years updates/subscription with Media Microsoft Office 2016 standalone 64-bit with Media, English USB  Keyboard and USB Optical Mouse 19 inch LED monitor	3
Desktop Computer
Mini Tower, desktop PC 6th Gen Intel Core i5-6500 (Quad Core, 3.20GHz) 4GB DDR4 RAM 500GB 7200 rpm Hard disk 8X DVD+/-RW 2 x Gigabit Ethernet Ports VGA Port Pre-installed Windows 10 Pro with Licensed Media, 64-bit, English Licensed Anti-virus 64-bit with 3 years updates/subscription with Media Microsoft Office 2016 standalone 64-bit with Media, English	3
Standalone UPS for Desktop Computers
APC UPS: 400 watts/650VA Output Connector: 4 x power IEC 320 EN 60320 C13 Networking: RS-232, USB Warranty with Batteries	6
Warranty and support for installing and configuring UPS	03 years
Rack mounted KVM Switch
08-port KVM Switch with all cables and accessories Console Ports: 2 x USB Type A Female 1 x HDB-15 Female 1 x Mini Stereo Jack Female 1 x Mini Stereo Jack Female KVM Ports: 8 x SPHD-15 Female 8 x Mini Stereo Jack Female 8 x Mini Stereo Jack Female Keyboard / Mouse: USB Rack mounted	1
UPS 3KVA
APC on-line double conversion, pure sine-wave, Tower UPS Output capacity 2700-2800 watt / 3000VA Network management port/card for each UPS and related accessories	1
Warranty and support for installing and configuring UPS	03 Years