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Closeout Associate

USAID Power Distribution Program
Posted: 27 Apr 2015
1,994 views
  • Job Location: Peshawar
  • Country: Pakistan
  • Positions: 1
  • Job Type: Full Time
  • Department / Job Category: Community & Social Services
  • Last Date: 04 May 2015

Project Background:

USAID Power Distribution Program (PDP) is providing assistance to the government owned Power Distribution Companies of Pakistan (DISCOs), with the aim to curtail losses, enhance revenues and have a well regulated power distribution system in Pakistan. PDP’s assistance, in its current phase, is geared towards Multan Electric Power Company (MEPCO) and Peshawar Electric Power Company (PESCO) and will end in Septmber 2015.

Education and Relevant Experience:

  • Minimum Bachelors degree in management or related field required; Masters degree preferred
  • Demonstrated experience with data entry, filing, cataloguing, retrieving, and preserving records
  • Ability to write and verbally communicate clearly and concisely in English
  • Must pay strong attention to detail and strong organizational skills
  • Understanding of Microsoft Office
  • Ability to work both independently and in a team, coordinating with staff as work assignment requires
Specific Roles and Responsibilities: 
  • Under the guidance of supervisor, create a master tracker for all documents that are required for project close-out  
  • Conduct an inspection of the comprehensive list of project hard copy files
  • Make sure that the documentation in existing hard files and shared drives is complete and has the required information. Following up with relevant teams for obtaining the required information
  • Preparation of  an inspection report which outlines the status of the hard files
  • Ensure that Boxed and labeled technical hard files are in a clear organized manner
  • Archiving of all records and provision of the file indexes to management and relevant teams
  • Scanning and uploading of the archival records/project files in the relevant folders
  • Maintenances of  daily & weekly statistics of scanning and post-processing work done by closeout associates
  • Pack up  and dispatch the archival records for the storage place

Note: The project will end in Sep, 2015





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