Close-out Specialist

USAID Power Distribution Program (PDP) is providing assistance to the government owned Power Distribution Companies of Pakistan (DISCOs), with the aim to curtail losses, enhance revenues and have a well regulated power distribution system in Pakistan.  PDP’s assistance, in its current phase, is geared towards Multan Electric Power Company (MEPCO) and Peshawar Electric Power Company (PESCO) and will end in Septmber 2015

Relevant Experience: 

• Minimum Bachelors degree in management or related field required. Masters degree preferred.
• Minimum 3-5 years of relevant experience. Experience with closing out donor funded programs specifically USAID highly desirable.
• Demonstrated experience with data entry, filing, cataloguing, retrieving, and preserving records.
• Ability to write and verbally communicate clearly and concisely in English
• Must have strong attention to detail and strong organizational skills.
• Advanced understanding of Microsoft Excel and Word including creating and modifying documents using Microsoft Office.
• Ability to work both independently and in a team, coordinating with staff as work assignment requires.

Job Description:

The position’s incumbent will be responsible for managing and implementing an effective close-out for the project’s hard files and soft form documentation.

• Under the guidance of supervisor, create a master tracker for all documents that are required for project close-out.  
• Conduct an inspection of the comprehensive list of project hard copy files
• Make sure that the documentation in existing hard files and shared drives is complete and has the required information. Following up with relevant teams for obtaining the required information.
• Preparation of  an inspection report which outlines the status of the hard files
• Ensure that Boxed and labeled technical hard files in a clear organized manner
• Archiving of all records and provision of the file indexes to management and relevant teams.
• Scanning and uploading of the archival records/project files in the relevant folders
• Maintenances of  daily & weekly statistics of scanning and post-processing work done by closeout associates
• Pack up  and dispatch the archival records for the storage place
• Perform all other duties that may be assigned by the supervisor.

Note: Project end date is until Sept, 2015