Deputy Project Manager

The Deputy Project Manager shall be responsible for:

The Deputy Project Managerwill ensure that project cycle management tools, including the PMF are developed and regularly updated, together with Field Officers for all projects undertaken. He/she will ensure that project implementation is conducted within the parameters of the PMF and that this reflects the proposal objectives.

The Deputy Project Managershall undertake regular field coordination visits to ensure that:

1. Activities are correctly completed across the village tracts of intervention and that expected standards are met;
2. Challenges to implementation are identified and addressed in a manner that takes into account beneficiary needs and expectations;
3. Community / beneficiary feedback is collected and shared in programme and coordination meetings;
4. Targeted indicators as stated in the Project Management Framework (PMF) and/or Logframe are met in a satisfactory manner;

The Deputy Project Managershall be responsible for the management of project / field staff and for ensuring that all field teams are comprehensively briefed on the objective, expected output and overall implementation strategy of any given activity. The Deputy Project Managershall ensure that Project / Field staff are given training and complete all the necessary documentation in line with programme requirements.

The Deputy Project Managershall ensure that he/she regularly meets with HR, Finance, and Logistics Departments to ensure that support mechanisms such as the BFU, Procurement plan, and recruitment are completed on time and reflect operational realities/needs.

The Deputy Project Managershall support the Reporting Coordinator in the preparation of reports to be submitted to Donors / Authorities / Coordination bodies (i.e. OCHA / Internal Coordination). He/she will be expected to provide reports covering activity implementation, achievement of objectives, successes / challenges, beneficiary feedback, etc.

The Deputy Project Manageris expected to provide regular reports to the Programme Coordinator on the progress of the implementation of activities and on observations made during the mission and collaborate closely with the AME unit as part of monitoring and evaluation activities.

Under the direction of the Area Coordinator and in coordination with AMEU, the Deputy Project Managerwill take the lead in the preparation of, and may be expected to conduct, monitoring or assessment missions to any area as part of the strategic development of ACTED’s operations in the area (i.e. for the development of proposals, for the capitalisation of lessons learned, as part of a wider beneficiary / village selection process, etc.).

The Deputy Project Managershall ensure all relevant filing is properly organised, up-to-date and complete for all projects. He/she shall, also work closely with the FLAT teams to support project reconciliation / general monthly follow-up exercises.

The Deputy Project Managershall take the lead in the development and implementation of a programme-specific accountability framework to act as a guideline for all programme activities.