Deputy Team Leader
Admin/Support

General Functions:

Under the general supervision of the Program Manager and the Deputy Program Manager – Program, direct supervision of the Team Leader in the Region, and in close coordination with the program support units in Islamabad the incumbent will be responsible for overseeing administrative, finance, logistics, security and other specialized units providing support for the smooth implementation of the Program in the Region. The Deputy Team Leader will be responsible for the following specific duties.

 Specific Duties And Responsibilities Include:

• To  ensure that the program Administration, Finance, Procurement and Logistics      policies and procedures are followed properly. Review existing policies and procedures and recommend changes as required. 
• Oversee security measures are put in place and properly followed for safe implementation of program as well as for the safety and wellbeing of staff members.
• Track the progress of the administrative support function in the implementation cycle of each grant, ensuring timely follow up on actions and coordination  between the relevant support units (procurement, finance, procurement and      logistics).
• Coordinate the activities of the specialized services, including Engineering, Livelihood, Communication, and Gender towards achieving the program objectives.
• Coordinate the preparation and timely submission of required reports from the respective admin support units in the region. Make sure the timely submission  of all required documentations to the Grant Unit
• Lead the Admin, Finance, Procurement/Logistics and Security team in the region to ensure that they are performing their duties in accordance with the program standards.
• Establish  a good relationship with the government counterparts so as to promote exchange of ideas and good practices in the day to day activities of the program.
• Identity  and set priorities for the different admin support requirements in the region.
• Assist the Team Leader in liaising with local government counterparts and provide  administrative support as required.
• Ensure that the documents received from third parties (suppliers, partners, etc.) meet the minimal quality parameters of authenticity.
• Develop and maintain a good working relationship with suppliers, contractors and other stakeholders in the.
• Any other duties as assigned.

Desirable Qualifications and Experience: 

Masters degree in Management/Social Sciences; minimum of three years of experience in the area management, administration, finance, procurement and logistics in both infrastructure and non-infrastructure projects.

Languages:     

Fluency in English, both written and spoken; working knowledge of regional languages is desirable.