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General Qualifications/Skills: 

  • B.S./B.A required or a Master’s degree preferred;
  • Ability to perform successfully as a member of multiple project-related teams;
  • Demonstrated successful interpersonal skills;
  • Fluency in both English and Urdu required; other Pakistani languages preferred;
  • Willingness to travel to all provinces of Pakistan as per the demand and requirement;
  • Work experience in the private sector and in a development project environment is preferred, with work experience in the former being more preferable;
  • Excellent verbal and written communication skills mainly in English;
  • Must be able to establish good relationships with the stakeholders;
  • Must have supervisory skills
  • Analytical and problem solving skills;
  • Strong computer skills including the ability to create spreadsheets and operate MS Project and MS Office , web browser and email proficiently;
  • Excellent interpersonal skills to work with stakeholders/ partners with different cultural backgrounds;
  • Ability to work under pressure and meet deadlines
  • 0-2  years of work experience similar to this one preferred

Job Description

Position Objective:

Support and assist the position’s supervisor and fellow project colleagues in the successful implementation of all aspects of the project’s work plan and achievement of the project objective.

Generally Applicable Functions:

  • Perform tasks necessary to ensure successful implementation of the project’s work plan and components thereof;
  • Ensure weekly updates of relevant portions of the project’s work plan and components thereof;
  • Ensure timely, high quality completion of all relevant reporting requirements;
  • Ensure that day-to-day personal behavior and performance are fully compliant with the project’s policy manual;
  • Exercise professional interpersonal skills to effectively work with all project staff, clients, counterparts;
  • Ensure close collaboration and teamwork with all project offices and components;
  • Conduct all business in a manner that respects local culture;
  • Maintain high ethical standards at all times, avoiding any actual or perceived conflicts of interest;
  • Abide by all local laws, USAID regulations, and US Embassy/USAID project directives; and
  • Perform any and all other tasks as may be assigned in a manner that contributes to achievement of the project’s work plan and objectives.
Specific Tasks:
  • Provide word-processing, spread sheeting, filing and other administrative and ICT services to prepare communications, reports, charts, tables, and other documents in English and Urdu;
  • Assist the Component Leader in updating (no less frequently than weekly) the Component’s electronic work plan actions and budgets, and in reviewing and archiving in a compliant manner all documents related to work plan actions including, but not limited to, position descriptions, scopes of work, background readings, deliverables, and other documents;
  • Ensure that hotel reservations, country clearance requests, and information packages are completed;
  • Schedule meetings and facilitate interaction between Component long-term and short-term personnel and Component counterparts and beneficiaries;
  • Ensure project policy-compliant closeout of all Component short-term assignments;
  • Ensure project policy-compliant hard copy and electronic filings in Central Files of relevant documentation;
  • Electronically update the Component Leader’s schedule periodically throughout each day;
  • Serve from time to time as a facilitator for Component events;
  • Process and distribute Component-related mail received via pouch;
  • Assist other associates as may be required from time to time to ensure optimal project performance;
  • Supervise the work of other associates when requested from time to time; and
  • Perform all other relevant duties that may be assigned by the Component Leader or the Chief of Party or his/her designee.