Programme Coordinator (Humanitarian Emergency
Affairs)

PURPOSE OF POSITION

To coordinate strategic development of programs and strategic documents and processes in line with the World Vision Pakistan and Regional Strategies and Partnership Priorities.
To coordinate documentation, and reporting of programme activities in Pakistan, assuring the quality and timeliness of appropriate interventions.
To support technical advisors HEA/TD/Advocacy and field specific inputs for the development of HEA/TD/Advocacy programs projects/proposals for WV ministry based on the self-identified needs of target communities that are in line with the country Strategy, including AIP strategies and operational plans of WV Pakistan.

Major Responsibilities:

Coordinate National office wide HEA/TDA:
 development and review of annual operational plans and reports
 capacity building and adherence to the partnership-wide development approach
 annual reports produced by November each year
 Operational plans developed for the following fiscal year by March.
 Quarterly progress reviews carried out in areas and NO on operational plans
 Provide management, with accurate information regarding programmes/projects
 Quality and timely development and submission of project briefs and reports (vis-à-vis program/project logframe)

 Regular and timely feedback ( including written trip reports) on program/project implementation to ND, PDQM, HEA Response Manager, Ops director, , ADMs
 Maintain and share a programs grant matrix and reporting schedule and upload final submitted reports to relevant databases.
 Effective coordination and integration of efforts/inputs of Program Officers and ADMs
 Support to POs and ADMs for quality and timely reports (quarterly, semi-annual, annual & Project Completion Reports reviewed/ commented, finalized and submitted.
 Quality and timely donor and/or LEAP –aligned Quarterly, Semi-Annual, Annual, and Project Completion Reports
 Build capacity of POs on technical writing for proposals and reports
 Supporting area offices monthly and quarterly reviewing for effective implementation of approved grants
 ensure reports are signed of by ADMs and include reference to monitoring reports, complaints and available evidence, 10%+/- variance and available evidences – ready for inspection
 Participate in grant review meetings for relevant projects – looking at 10% +/- variance on GFR ITT BMT Monitoring reports evidence,
 Programme and project development
 Work with POs, HEA Response Manager, ADMs to identify key areas for future programme and projects identified based on needs of target communities and in line with country strategy, AIP strategy and results of program/project evaluations.
 Capacity building support for improved planning project implementation with regard to timeliness and meeting targets.
 Support ADMs and POs to produce quality and timely development and submission of relevant HEA andAIP specific concept notes as well as concepts that could be scaled up with technical inputs from the technical advisorsEnsure that HEA, TDI principles, and other relevant principles and standards (Red Cross Code of Conduct, SPHERE Standards and LEAP requirements) are adhered to in program/project design and implementation. Support for quality and timely development of field offices focused/ included project proposals based on approved concepts
 Identify potential funding opportunities for priority programmes and projects using assessment, monitoring, and evaluation reports (including other research)
 Comprehensive situation analysis and problem identification per district and AIP
 identify project leads at macro and micro levels
 Key areas for further research are identified and researched to support development programming
 Identify field-based partners specific to sector and geographic areas and carry out rapid capacity assessments with an office team.
 Provide program update and information as required to WV senior management to assist with dissemination of information to key WV support offices, regional office and major donors
 Assist the senior management with representation of WV and networking with NGOs and local donor delegations.
 Monitor funding status for each area / sector, identify funding gaps and seek new funding to support the programs as needed.

Ensure Horizon- introduction and compliance Horizon access and trainings rolled out
HEA PC only – as HEA grants drop of in February – dedicated as compliance required. If HEA grants increase then PO for this task

Knowledge, Skills & Experience:

Masters degree/University degree in development studies or related field
4-5 years experience in technical report writing
5 years proven experience in program, project design and proposal writing; excellent understanding of logframe
Relevant experience in community development initiatives
Analytical and communication skills and creativity
Work experience in challenging situations with development programs
Fluent in English, preferred knowledge of Urdu/Hindko/Pashto/Punjabi/Saraiki/Sindhi
Understanding of LEAP process and The WV Development Approach is an advantage
Excellent analytical/problem-solving skills and detail orientation
Clear understanding of the workings of major donors
Strong communication skills (both English and local) and creativity
Excellent facilitation skills and use of participatory techniques
Technical writing skills
Knowledge of the local culture, norms and challenges
Ability to work in and contribute to team building environment.
Ability to maintain performance expectations in diverse cultural contexts and capacity to work under pressure and deadlines.