Program Assistant

Relevant Experience:

Bachelor or equivalent Degree.

Excellent reading, writing, and basic arithmetic skills required.

Knowledge of Microsoft Office and telephone protocol.

Computer literate with the ability to learn new software applications.

Duties require professional verbal and written communication skills and the ability to type 60 wpm. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.

Work requires willingness to work a flexible schedule and occasional overnight travel.

Around 2 to 3 year experience in general is required.

Job Description:

• Arrangements of conferences, seminars, meetings and trainings.
• Develop purchase requests for office maintenance and procurements.
• Handle and make sure of proper utilization of petty cash (Maintanince of office and E-7 residence, Kitchen and other related work handle with petty cash)
• Processing of Monthly mobile bills (Telenor/Mobilink & thuraya Bills)          
• Maintaining the mail tracking record incoming and outgoing mails.
• Process the Grant invoices, FS Salaries Service contracts after receiving from field offices and cheq dispatch record against grant invoices.
• Receive documents from office for COP approval and handover to the concern.
• Support Grants department in their day to day operations if needed.
• Coordinate meetings and draft MOM’s

• Create, transcribe, and distribute meeting agendas and minutes.
• Answer telephones and handle in appropriate manner.
• Meet and greet clients and visitors.
• Maintain hard copy and electronic filing system.
• Prepare correspondence, reports, and materials for presentations.
• Setup COP's and senior management travel arrangements.
• Setup accommodation and entertainment arrangements for company visitors.
• Maintain COP's Schedule/calendar.
• Prepare and maintain COP's expense report.
• Research, price, and purchase office furniture and supplies.
• Share and file press clippings
• Coordinate project-based work.
• Other duties as assigned