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Posted :05 July, 2012
2 to 4 years
Department / Job Category:
05 August, 2012
Provides overall secretarial and administrative support to the Unit.
Responds to telephone calls, effectively provides support to clients and donors by responding to their queries
Participates in missions as and when required for providing quality programmatic support to team
Helps designing knowledge products and interacts and negotiate with publishers
Provides constructive feedback at levels for smooth functioning of office
Effectively helps in resolving any conflict and issue for promoting effective teamwork
Responsible for recruitment of staff and consultants by unit. Strongly maintains and overview consultants work programme and monitors deliverables. Effectively liaise with them for deliverables and processing fee claims and travel expenses. Smoothly handles contractual issues, and releases payments in accordance with Bank policies
Responsible for scrutinising and processing of unit’s payments through close coordination with Bank’s accounting department and budget officer
Responsible for transactions processing as required for contractual service requests, Consultants' requests and fee claims for the Unit
Independently Organizes Study Tours, Consultative Group Meetings, Seminars/workshop, Country Team Retreats, and provides cross support to other units for organizing events. Undertakes preparation and finalization of briefing material for participants.
Handles logistic arrangements for workshops/seminars/conferences/meetings.
Drafts responses to various requests to the Unit, responds on key events and other information. Works closely with Country Team Leader in handling various external and internal queries, as necessary
Acts as coordinator for TRS and LARS systems. Ensures team members submit time sheets on time and correctly allocate their time to appropriate charge codes
Effectively establishes and maintains contacts with partners, government officials, world bank staff, NGOs, local vendors and HQs
Promotes knowledge sharing among Team members and other partners and open to new ideas and feedback
Handles any other tasks assigned by the supervisors.
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