Admin and Finance Assistants

Duties and Responsibilities  Ensure the implementation of UNDP Financial and Admin related policies in the Project.  Prepare and maintain quarterly advances and financial reports and keep a track of all funds released by the PMU/ CIU.  Prepare necessary documentation for quarterly advances and their settlement in line with the UNDP standard financial procedures.  Maintain ledger of financial commitments and advances, ensure settlement of advances in accordance with agreed contract.  Prepare payments requests/travel claims with the supporting documentation and liaison with UNDP for payment follow-ups; Handle all financial matters of the meetings, workshops and seminars organized under the project;  Maintain project petty expenses and ensure entries in petty cash register, maintain general ledger to keep record of project accounts.  Provide support to the PMU to prepare tender documents, disseminate, prepare bids tabulation and ensure quality and quantity of goods before delivery; receive and check invoices from the suppliers and initiate payment requests.  Assist in inventory management of both expendable and non-expendable project items. Also responsible for the project file management i.e. to maintain an accessible filing system in the project.  Prepare Cash Payment Vouchers, Bank Payment Vouchers, and Journal Vouchers together with complete supporting documentation in support to every financial transaction.  Act as focal person for yearly project audit.  Perform any other related duty as and when required.

Education
Must	Degree	Degree Level	Country	Description
	Bachelor	Bachelors Degree (2-3 Years)

Skills
Must	Title	Level	Description
	Comunication	Never Used