Admin Assistant

Summary:
Under the direct supervision of Manager Operations / HR, the incumbent will be responsible for the providing administrative support for the Project office Peshawar.

Essential Job Functions:

• Support program needs by performing administrative duties for the Program, including creating and maintaining all paper and electronic files and records;
• Greet all visitors, politely field phone calls and email inquiries;
• Extend assistance to other staff members to finalize periodic reports;
• Draft or prepare correspondence to respond to inquiries regarding relevant administrative activities;
• Assist COP in day to day official meetings / task scheduling.  
• Brief/debrief staff team members on issues relating to a variety of administrative areas,
• Track staff movement from Peshawar to other regions and coordinate logistical and transportation needs of visiting staff;
• Assist employees with routine personnel related questions and issues;
• Follow up on Admin & HR related issues such as short-listing, interviewing, reference checks, offer letters, contracts, exit check list, leave records, etc.;
• Track and record all expenses for the PMU office;
• Properly solicit and document all procurements for the PMU office, maintain necessary records;
• Perform other job related tasks as assigned by the DFA / Manager Operations/ HR designee.

Required Skills & Experience:

• Bachelors degree;
• Good Communication in written and spoken Pushto, Urdu and English ;
• Have good knowledge of MS Office Suite
• 2-3 years’ experience providing administrative and HR support to an international donor funded program. Preference will be given to candidates working on USAID Projects.
• Excellent interpersonal skills and have ability to work in a team-oriented environment.
• Attention to detail.
• Self-motivated and able to work with limited supervision
• Good computers skills, particularly with Word and Excel spreadsheets.
• Ability to work well with others, individually and in groups.
• Ability to maintain confidentiality.