Assistant (Male / Female)

Job Summary:

• Professionally and politely greet and expeditiously assist all visitors to the UAP office to which the employee is assigned;
• Professionally and politely greet and expeditiously assist all individuals calling the UAP office to which the employee is assigned;
• Maintain record of incoming/outgoing mail and supervising the courier services, and distribute mail received.
• Issue stationary items to staff, maintain its tracker for self record of stationary items ordered to selected vendor, received items and issued items to staff members.
• Booking of conference hall for staff meetings and conferencing.
• Set newspapers in order for reading purpose and store those newspapers in evening.
• Schedule meetings and facilitate interactions between project colleagues, offices and components, and the public;
• Note minutes in the meetings as and when needed.
• Provide secretarial, word-processing, spread sheeting, faxing; filing and other administrative and ICT services to prepare communications, reports, charts, tables, and other documents in English and Urdu;
• Ensure project policy-compliant hard copy and electronic filings in Central Files of relevant documentation;
• Serve from time to time as a facilitator for Component events;
• Assist Admin / Logistics team as may be required from time to time to ensure optimal project performance;
• Perform all other relevant duties that may be assigned by the supervisor / Chief of Party or his designee.

Qualifications / Experience

• Bachelor’s degree Master’s degree.
• Minimum experience of 3 years is required out of which 1 year should be in a similar role. Experience of working with International NGOs, donor agencies.
• Computer literacy with demonstrated use of word processing, database and presentation software (Word, Excel, Power Point etc).