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Title:                                                   Sr. Officer Administration & Logistics

Location of Work Station:                  Sindh (Karachi)

Type of Job:                                        Contractual

Reporting to:                                      Procurement & Admin Manager

Desired Joining Dated:                        As soon as possible.

Primary Job Functions:

The incumbent shall be responsible for the overall Procurement & Admin functions of all the projects, as per the project work plans and proposals. Coordinating with the Regional /District offices, maintenance of important information in a Desktop PC and/or laptop using Microsoft Windows and draft reports with that information. He/she will be responsible for, but not limited to, performing the following duties: 

Admin Responsibilities:

  • Planning, organizing, providing leadership and controlling all administrative functions.
  • To ensure front-desk reception is managed in a professional manner (walk-in, telephone calls, and emails.) in all offices.
  • To ensure office supplies are managed in a cost-effective and efficient manner (good tracking system.).
  • To ensure documentation is properly filed (in both printed and electronic forms).
  • To analyze the daily reports submitted by procurement & Admin team and to ensure the all functions of the admin side will be running properly.
  • To manage overall operation i.e. office maintenance, security services, safety plan.
  • To supervise all administrative issues and solve them with support staff coordination.
  • To maintain all the office, and vendors record.
  • To ensure office equipment (telephone, printer, cameras, etc.) are in good working order.
  • Ensure office supplies and stationery adequately supplied.
  • Maintain and up-date office inventory list of Supplies/Stationery.
  • Provide administrative support to office visitors and consultants as required
  • Provide other administrative support to all related departments with the proper filling of requisition.

Logistics Responsibilities:

  • Develop and execute logistics support policy, processes and methodologies to general benefit of the teams.
  • Arrange logistics for meetings, seminars, workshops, roundtables, and trips (hotel, flights, etc)
  • Plan warehouses for efficiency in both operations and capacity
  • Receiving and dispatching goods and verifying movements of stock.
  • Checking purchase orders against stock levels.
  • Coordinating maintenance and repairs of storage facility.
  • Preparing database and its maintenance
  • Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible
  • Managing incoming and outgoing invoices.

REQUIREMENTS

  • Minimum Qualification: BBA.
  • Minimum Experience of 3 Years in related field.
  • Required advanced level of English, reading, writing for drafting of various reports, and knowledge of Urdu and Sindhi.  
  • Creative, energetic, ability to work independently with minimal supervision.
  • Ability to work well in a team.
  • Ability to work under pressure.
  • Ability to network and liaise with the community
  • Good computer skills (Microsoft Word, Excel)
  • Demonstrated flexibility, motivation, and maturity
  • Willingness to work and live in harsh conditions.

  Application Process

  • We are equal opportunity employer for qualified male and female candidates.
  • Females and minorities are encouraged to apply.
  • Interested candidates may apply online latest by 14th of January, 2021.
  • Please mention the position applying for in the subject of application.
  • Only shortlisted candidates will be called for test & interview.
  • The organization reserves the right to reject any or all applications.
  • For further information, please visit http//www.lao.org.pk or email at [email protected]




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