Background
Since 2002, ALIGHT (former ARC) is both a trusted provider of humanitarian services and a frontrunner in tackling the most pressing development challenges faced by the country. Today, ALIGHT stands amongst the leading partners of the Government of Pakistan that are contributing to sustainable development and socio-economic empowerment of its citizens.
In Pakistan, our focus is on building a relationship with diverse partners to innovate and deliver high-quality programs and establish mechanisms that demand radical accountability and transparency. Alight Pakistan and Government of Pakistan (GoP) through the Ministry of Federal Education and Professional Training (M/o FE&PT) have launched a countrywide program; Educate a Child (EAC) in collaboration with Education Above All (EAA) Qatar to enroll one million Out-of-School Children (OOSC) in Pakistan. The program is aligned with the priorities defined in the National Education Action Plan (NEAP) 2016-2020 to address various challenges of the education sector in Pakistan.
PRIMARY PURPOSE OF THE POSITION
Operations Officer is responsible to ensure implementation of operations essential standards, policies & procedures, tools, templates as per guidelines of the organization.
Keep close coordination with program teams to ensure adequate support.
- Supervise the fleet function and ensure that fleet operation is carried out in compliance with the fleet policy and SOPs pertaining to fleet management are followed.
- Monitor and supervise all aspects of operations to ensure compliance with corporate strategies, ARC rules, regulations, policies, and standards of accountability, ethics and integrity and achievement of results. Ensure proper implementation of standards and operating procedures.
- Ensure that the vehicles fleet is roadworthy, fully functional, efficiently managed and properly maintained and carry out preventive repair/maintenance to maintain efficient and safe use of vehicles.
- Ensure evaluate and submission of fleet tracking report to monitor average running cost per km, average utilization and average availability. Moreover vehicles preventive repair and maintenance cost is tracked for further necessary decision.
- Supervise the warehouse staff to ensure that activities involved in warehouse operations are fulfilling desired protocols and stocks are maintained according to warehouse layout.
- Ensure that SOPs designed to maintain accuracy in the system are followed and any movement/transfer is done using appropriate templates.
- Preparation of procurement plans/ planning documents for all procurements relating to office administration and program activities under Educate A Child Project.
- Advice and undertake appropriate acquisition actions, proportional to applicable procurement approach, while ensuring cost effectiveness and timeliness.
- Provide assistance to project staff on the procurement process including developing specifications and documentation of sole source justification, if required.
- Soliciting quotations/ proposals for specific pre-qualification or procurement. This include preparation of solicitation documents (RFQ/RFP/RFA) for relevant procurement approaches in accordance with ARC procurement policy.
- Developing technical and financial comparison of proposals/ quotations.
- Verifying and confirming invoices from subcontractors and vendors with Subcontract/ Purchase Order terms and conditions.
- Responsible for Government Liaison for establishment of schools
- Prepare procurement log containing all procurement actions. Reporting of all procurement tasks and maintaining procurement trackers and suppliers’ vendors’ database.
EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED
- University Degree holder in a related field
- Minimum 5 years previous experience in similar field, preferred NGO experience
- Excellent interpersonal, organizational and time management skills.
- Fluent in written and spoken English
- Ability to use Microsoft Word, Excel
- Commitment to ARC’s values
KEY BEHAVIORS & ABILITIES
- Ability to live and productively work in insecure, unstable and/or harsh environments.
- Must be able to work independently while being a strong team player with proven supervisory skills.
- Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.