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SCOPE OF WORK

 

Position:                                 Grants Assistant

No. of Positions:                    1

Base of Operations:               Karachi - Pakistan

Period of Performance:         LTTA

 

Overview

Grants Assistant will support the grants team in the grant implementation process at the respective regional office. This position reports to the Grants Manager in the regional office Karachi.

 Scope of Work

  • Support the Grants Officers in grant implementation.
  • Generate and review all aspects of grant agreements, including milestone schedules, with grantees.
  • Generate and maintain documentation of all grants including grant agreements, grant amendments/addendums, and other grants-related documents till grants close-out and proactively identify errors and/or missing documentation to ensure compliance.
  • Work closely with other APT members to finalize and share activity concepts and proposals with USAID.
  • Review and negotiate with grantee on grant budget line items and coordinate with Procurement and HR for cost verification of grant budgets.
  • Schedule meetings including kickoff meetings to define roles, responsibilities, and timelines for grantees.
  • Verify milestone documentation and submit deliverable approval/payment requests to the Grants Manager, COP and Finance department.
  • Support the Database Officer in making Grants Implementation Tracker updates on a weekly basis, along with any other tracker (as required).
  • Maintain inventory for items purchased under each grant.
  • Support the full cycle of grants beginning from solicitation application review, and including pre-award assessments, monitoring/compliance visits and reporting, and close-out procedures.
  • Coordinate with Reporting Officer to update information in program reports and other written materials, including weekly, monthly, and quarterly reports.
  • Review and coordinate with the IRO, Content Analyst, Communications Officer and USAID for the Non-Partisan Review (NPR) process of all the contents and materials produced under grants.
  • Assist Grants Manager in preparation of weekly projections to be sent to Finance.
  • Perform any and all other tasks as may be assigned by the Grants Manager in a manner that contributes to achievement of the project’s work plan and objectives.
  • Other duties as assigned by the supervisor.

 

 Qualifications 

  • University degree in relevant field.
  • Minimum of 3 years of experience with grants or small grants under contract programs is required.
  • Relevant experience working on USAID contract in a similar role will be highly preferred.
  • Working experience in the assigned region will be highly preferred
  • Strong computer skills (MS Office suite) required.
  • Excellent written and verbal communication skills required.
  • English language fluency required.
  • Ability to communicate in local languages will be highly preferred.