JOB PURPOSE: The incumbent would be responsible to carry out all training activities approved under Skills Development Program. He/ she will report to Project Coordinator and will maintain training database and relevant records as required by the project management team and donors.
Main Responsibilities & Tasks:
- Extend support and facilitation to Project Coordinator to achieve the project’s set outcomes/ deliverables.
- Manage and conduct training orientation sessions and develop its materials including training schedule and work plan.
- Implement the donor funded training as per set norms & standards.
- Monitor and manage the training of selected trainees to produce the desired results and make efforts to develop a pool of professional and qualified trainers.
- Keep and maintain the relevant records including attendance of trainees, trainers, visit reports, trainee’s documents, stipend records, results of internal and external exams and TPM reports.
- Review, understand and ensure the proper implementation of the set policies, procedures, rules of business and standards for the smooth management of projects.
- Conduct regular meeting with trainers and project staff to review progress, develop action plans and manage follow ups
- Develop weekly and monthly work plans along with break-up of course content as per approved training schedule/scheme.
- Coordinate and manage parents/ guardians, trainers and trainees’ day to day affairs at training center and resolve any issues if raised.
- Develop questionnaires/ formats for regular data collection aimed at efficient monitoring and effective implementation of projects in coordination with project coordinator.
- Maintain/ update office files & necessary resource material and documentation as per HF established standard procedures.
- Ensure timely reporting (weekly, monthly, quarterly and annual – both qualitative & quantitative & need based).
- Facilitate M&E and Third-Party Monitoring missions and ensure the provision of relevant records.
- Ensure the timely compliance of observation and take remedial measures to improve the quality of services.
- Ensure timely registration of trainees with relevant examination/ certification agency.
- Complete the trainees’ record pertaining to their registration and certification with certification agencies.
- Develop and share success stories and case studies to project coordinator for review and further dissemination.
- Maintain close coordination with placement cell to find out placement opportunities for the trainees.
- Maintain proper data bank of all beneficiaries including hard and soft.
- Any other tasks assigned by the supervisor
Professional Experience and Competencies:
- Masters’ Degree in Management/ Social Sciences
- Minimum 3 years of relevant experience in NGOs or a reputed training institute.
- Good communication skills, problem solving skills, community mobilization skills and sound IT skills are essential.
- Good report writing skills