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The interested individuals and firms are required to submit their sealed quotations at the given address before closing date 13/01/2019 House # 02, Street # 01, Rahatabad, Near Peshawar zoo, Palosi Road Peshawar. 

For more details download the enclosed file.

Terms of Reference - Short Term assignment for Designing Web Based Modules for FDMA

1. Background


Merged Area Disaster Management Authority (hereinafter refer to as FDMA) which was called FATA Disaster Management Authority (FDMA) but after constitutional amendment in 2018 whereby FATA agencies were merged and hence the name of FDMA has changed and new name is Merged Area Disaster Management Authority (MADMA) though in this document it is referred as Established under National Disaster Management Act 2010, FDMA is an Apex Public Sector Authority on disaster preparedness, response and early recovery initiatives in Merged Areas. The core purpose of FDMA is to design, plan, implement, coordinate, monitor and evaluate humanitarian response. One of its primary and significant function is coordinating humanitarian organizations and governments departments and ministries for effective response. In order to establish efficient and capable emergency response system on regular basis, technology and updated equipment is indispensable for FDMA strengthening. 

Concern Worldwide in Pakistan in Partnership with the NGO (hereinafter referred as NGO) with funding support of USAID/OFDA to perform Institutional strengthening of FDMA. Concern Worldwide is a nongovernmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries. Concern has been working in Pakistan since 2001, implementing emergency response, resilience and long term development program across the country. 


NGO is doing business in Pakistan, successfully performed multiple institutional strengthening projects with FDMA and PDMA. It is registered with Social Welfare Department Govt. of KPK and has MoU with Economic Affairs Division Govt. of Pakistan. 


2. The Project

Usual fault lines in disasters response is efficient flow of information that impedes timely and responsive decision making. Disaster response necessitates effective management of large data load and knowledge. This includes data on projects, project in pipeline, damages to buildings, human losses, physical damages, weather and geographical info etc. Disasters create opportunities for multiple organizations including consultants, NGOs, INGOs and government agencies. As multiple projects and interventions moves in therefore better coordination is required and coordination always hold interdependent relationship with efficient flow of information. FDMA needs to keep itself abreast of humanitarian interventions to avoid duplication, ensure optimum use of resources and push for better reach out to vulnerable groups/ population.


There is an evident need for FDMA to have robust access to updated data of humanitarian organizations starting from application for NOC, Progress Monitoring of interventions, digital/automated online disaster compensation and swift access to files to track and control flow of correspondence/communication and its completion. 

To mitigate against natural hazards, well defined disaster management information system is an imperative. Research suggests that web based software/modules expresses better potential for preparedness and effective disaster response. The NGO has been working with FDMA and PDMA on DMIS, Monitoring and Evaluation capacity building. In this case the requirement is to develop four specific modules that addresses explicit needs of efficient and effective disaster response.  It should meet the requirements of the users at multiple levels working in diverse locations.

3. Objectives of the Project

Concern Worldwide through partnership with NGO is implementing this project; under this partnership agreement the NGO and FDMA has signed MoU to ensure smooth implementation according to agreed role and responsibilities. NGO and FDMA has been working together towards effective disaster response by strengthening Institutional Capacity of FDMA for many years. As part of this strengthening process the NGO has performed various capacity building interventions, designed software/modules for FDMA use. This Project aims to;


  1. Developing online system for submitting request for NOC by humanitarian aid organizations.
  2. Progress Monitoring Module for Humanitarian organization working in Merged District (Ex-FATA) so that FDMA can access real time data whenever it requires.
  3. Developing Disaster compensation module for FDMA use so that compensation details are available online.
  4. Developing File Tracking system for FDMA internal use. Training of FDMA on the above mentioned modules.
  5. Pre and Post Consultative Workshops with Humanitarian Aid Organizations and other stakeholders to solicit their feedback for these above mentioned modules.
  6. The four modules must also has the option to do archiving for last five years data.