Admin and Finance Officer

Position Objective:

Support field office in finace and admin related tasks

Job Responsibilities

Assist with project accounting and financial management, particularly strict adherence to Chemonics policies and procedures, USAID rules and regulations, and Pakistani laws.

1. Manage events including training venues/ booking of rooms for accommodation at hotels for national personnel/ international experts, training participants and project staff as and when required
2. Organize/ co-ordinate logistics management of trainings
3. Follow up with suppliers for timely submission of quotations
4. Coordinate with requester/ vendor for finalization of specifications before issuance of RFQ's
5. Follow up with suppliers for timely completion of work orders
6. Coordinate and process service contracts for office equipment i.e. generator, photocopier, fax and telephone exchange, etc.
7. Arrange and process printing material for meetings/ trainings
8. Processing all invoices from the vendors, service providers, consultants for procurement/ services rendered.
9. Ensure completion of support documents before submission of invoices to finance for payment.
10. Disburse per diems to meeting participants on a need basis.
11. Monitoring vehicle maintenance / repair / fuel consumption.
12. Look after office building, equipment maintenance and maintain record of office inventory including furniture, equipment and devices in field and provincial offices
13. Assist with project accounting and financial management, particularly strict adherence to Chemonics policies and procedures, USAID rules and regulations, and Pakistani laws.
14. Ensure incurred costs are allowable, allocable, and reasonable in accordance with USAID cost principles and Chemonics policies and procedures.
15. Prepare petty cash vouchers as and when needed
16. Support the Finance team in budgeting and providing expenditure progress
17. Verify and present complete travel expense claims for staff.
18. Any other task assigned by the supervisor.

 Job Specifications

Education: Bachelor’s degree in Business finance, or related field required. Masters degree preferred.

Work Experience: Minimum of three (3) years of experience; USAID experience preferred.