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Logistics, Procurement and Security
- Develops and manages a comprehensive overview of Norwegian Red Cross offices assets in the region, including computer, printer and IT networks
- Manages contractual engagement and services for the regional office, delegate housing.
- Coordinates logistics and procurement processes in the region in accordance with Norwegian Red Cross standard procurement practices.
- Maintains an accurate and up-to-date supplier information database for regularly purchased items and keeps informed of local market conditions. Ensures, through market investigation, that all purchased goods meet International standards, are fit for their intended purpose and have, where required, appropriate inspection certificates.
- Prepares request for payments ensuring the full supporting documents are in place and ensures that payment requests are signed in accordance with Norwegian Red Cross accountability matrix.
- Fleet management; Acts as the main focal point for all fleet needs and activities in the region, including fleet maintenance and oversees the adherence to driving rules and regulations.
- Arranges airport movement at arrival or departure for all Norwegian Red Cross personnel and visitors and prepares a welcome pack for delegates including phones and sim cards, as required.
- Warehouse management; the regional logistics offices is responsible for Norwegian Red Cross prepositioned goods (in close collaboration with Oslo HQ), and provides country offices and partners with warehouse training according to needs
- Capacity builds all the Norwegian Red Cross staff on procurements process and ensure that all requested items are directed towards the procurement unit of Norwegian Red Cross only.
- Support Host National Society programs within logistics matters as well as to monitor and assess the risk associated with logistics component of all Norwegian Red Cross supported programs
- Coordination and cooperation; Represents Norwegian Red Cross by participating in logistics meetings, supports and participates in trainings hosted by relevant partners.
- Emergency response; Supports and deploys to Norwegian Red Cross - supported emergency response missions.
- Perform duties and tasks not covered in this job description and provide support to colleagues when necessary and assigned by the line manager
- Logistics development; In close cooperation with Global Logistics Advisor at HQ; follows up, executes and provides input to the logistics development programmes in the region
Administration
- Ensure staff wellbeing, personal security & duty of care, security liaising with Host National Society (PRCS).
- Drivers, cleaners/support staff management and maintenance of offices in collaboration with PRCS, Visa’s and ticketing.
Security:
- Manage and coordinate all security related tasks together with PRCS; Provide technical support to the RR on all policies, procedures, guidelines and planning for staff safety, operational security and program continuity;
- In collaboration with PRCS ensure regular trainings for NorCross staff on security preparedness, prevention and response. Training(s) may include Standard Operational Procedures (SOPs); Contingency Plans (CPs); Security Management; Incident Reporting; Prevention and Response Mechanisms; Communications protocols, Health and Safety in the workplace, Developing welcome brief, etc.
- Ensure gaps in security management within PRCS are identified and addressed.
- Provide security updates and ensure security induction to new staff; both for Islamabad as for KPK/TD’s.
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