Job Summary:
The M&E Manager, under the administrative guidance and supervision by the Team Leader, will have the primary responsibility for guiding the technical and analytical tasks of the staff in Monitoring & Evaluation in provincial and district offices. The M&E Manager will oversee the entire M&E section for the Khyber Pakhtunkhwa (KP) province and will be based at the Provincial Office in Peshawar.
The M&E Manager will be responsible for ensuring that all M&E activities conducted in the KP are carried out as per the scheduled workplan and budget, and follow a rigorous, peer-reviewable methodology as per the M&E strategy. These activities include: endline surveys, case studies, an Impact Study involving control and trial groups, and field and data monitoring. Other activities may be added during the duration of this position, depending on programme need.
The M&E Manager will directly supervise the M&E Coordinators in the KP and will be responsible for assigning, managing and quality assuring their products and deliverables.
Location: Peshawar
Reports to: Team Leader
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Key Result Areas (KRAs)
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Main Duties and responsibilities
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Customer Relationship Management
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- Proactively build effective working relationships with other department heads at the national and provincial level, relevant provincial Government counterparts and 3rd party firm(s)/ consultants.
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M & E Activities
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- Lead the process of implementing all necessary tools and instruments for data collection.
- Implement and make adjustments as needed to surveys and other evaluation activities in consultation with the Programme Coordinator and international M&E Consultant, for gauging the change within key education indicators including enrolment, retention, transition and the learning environment.
- Analyze the data and disseminate findings to all key stakeholders to ensure that lessons are learned and uptake of findings occurs
- Ensure safety and security of M&E Data/Reports, as well as participants in M&E surveys or other activities.
- Review all case study concept notes, methodologies and reports submitted by M&E Coordinators for relevance, robustness and methodological strength.
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Internal & External Coordination
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- The M&E Manager will coordinate and participate in Third Party Audits, Third Party Evaluations and the Quarterly/ Annual Reviews of the programme conducted at the provincial/national level.
- On bi-annual basis, in consultation with the Programme Coordinator, Operations Manager, and International M&E Consultant, undertake reviews of the programme’s logical framework and M&E strategy/plan, M&E tools and suggest for modification as necessary. Update the M&E strategy document, accordingly.
- Closely supervise and provide technical feedback to the M&E Coordinators to ensure their deliverables are relevant and useful to the programme, and in-line with the overall M&E strategy.
- Work closely with the M&E Manager for the Punjab to compare information gathered through M&E activities and ensure the two provincial M&E teams are utilizing similar approaches and strategies when performing the same activity.
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Capacity Building of M&E staff / Training Delivery
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- Ensure that all personnel recruited in the M&E Section have the necessary skills (including language skills), knowledge and background to fulfill their roles
- Identify the capacity building needs of program’s staff who have M&E responsibilities at the provincial/district level
- Organize trainings or on-the-job mentoring of M&E staff of the district and provincial level so that they are equipped with the necessary analytical skills, technical capacity and abilities to carry out their functions smoothly.
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Activity Reporting
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- Compilation of regular periodic/quarterly reports
- Produce tailored reports (quarterly, annually, other) for senior management at the H/O / province, provincial governments as and when required
- Undertake periodic visits to project sites to physically monitor implementation. Based on such visits, prepare field reports with points for action, and share with district, provincial and head office staff and project partners
- Conduct regular M&E data review meetings at the provincial level, to inform and improve programme planning and implementation. Such meetings will include provincial level programme management, M&E staff at district and provincial levels, project partners and relevant government counterparts
- Coordinate conducting of research or special studies focusing on important aspects of programme implementation
- Conduct independently and/ or oversee the conducting of rapid assessment surveys, Randomized control trial study, satisfaction surveys and focus group discussions at the community level on a sample basis from time to time
- Developed and compile case studies/ success stories on regular periodic basis
- Coordinate field visits/ work of 3rd party monitoring & evaluation teams
- Ensure smooth functioning of GRM system.
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Minimum Experience Required
- At least 7 years of progressively senior management experience in M&E including knowledge of the logical framework approach and other strategic planning approaches. M&E methods and approaches (including quantitative, qualitative and participatory at the community level).
- Proven experience of implementation of M&E systems at the provincial level.
- Previous experience of working with the provincial governments and/ or working in the education sector in M&E would be preferred
Minimum Qualifications and Knowledge Required
- Pragmatic approach of imparting M&E training to staff and community for capacity building in M&E and record keeping;
- Understanding of grassroots level development approaches with a focus on participatory processes and gender issues.
- Familiarity with and a supportive attitude towards processes of strengthening local organizations
- Excellent knowledge of the common applications of the MS Office suite, and other statistical software packages.
- Good English speaking and report writing skills
- Willingness to undertake regular/ frequent field visits within the province.
Note: “Position dependent on funding”.