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Position Summary:

Perform a broad range of clerical, secretarial and reception duties. As a member of Office Administration, provide timely staff services and efficient office operations.

Reporting & Supervision:

The Office Assistant reports to the Admin & Finance Officer.

Primary Responsibilities:

  • Update database to track key information
  • Handles all email, mail and phone general inquiries and requests for information and materials.
  • Collects departmental updates for monthly organization report.
  • Retrieves, logs and sorts resume and inquiries via emails, mail and phone
  • Maintain employee telephone lists, and floor map
  • Assists with ordering supplies and copy room inventory, as needed
  • Assists with trip expense reports, photocopying, ordering books and materials as needed
  • Assist staff with mailing projects
  • Perform other duties, as necessary and/or as requested.

Required Skills & Qualifications:

  • High school diploma with minimum two years’ office experience;
  • Must be local and fluent in local language(s)
  • Demonstrated reliability regarding attendance and work performance;
  • Good communication and interpersonal skills to deal with a diverse clientele and staff;
  • Courteous and professional demeanor with experience providing customer service;
  • Experience in organizing and filing information;
  • Attention to detail and ability to follow up on tasks to completion;
  • Medium level knowledge of Word, Excel and Outlook;
  • Clear speaking voice and proficient English language skills;
  • Flexibility and ability to work in busy environment.