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Annual Salary and Benefits - To be confirmed

Internal Job Grade                    -  D2- National

Contract type                             -  Fixed Term; One Year Contract

Reporting to                               - Finance Manager

Staff reporting to this post        -  None

Locations                                    -Islamabad- Pakistan

Annual Budget                          - No Direct Management of the budget.

Shaping a stronger Oxfam for people living in poverty.

Team Purpose

To ensure that Oxfam in Pakistan has quality financial management with the financial capacity to support programmes. To proactively provide business-focused and result-oriented quality professional and technical finance services to the Pakistan country program. Contributes towards developing Financial Management capabilities in Oxfam partner organizations in Pakistan.

Job Purpose - 

The Finance Officer supports the Finance Team in various accounting activities on a daily basis. This includes review of financial documents and making sure payments are supported with appropriate source documents; preparation and processing of documents for payment, review and coding of financial information and Journal entries as appropriate; assisting in data entry into the system, and maintenance of appropriate finance documentation after verifying all source documents for proper approval.

Ways of Working:

  1. INFLUENCING
  2. NETWORKING
  3. NEGOTIATION
  4. KNOWLEDGE MANAGEMENT
  5. MUTUAL ACCOUNTABILITY
  6. COMMUNICATION

Key Responsibilities and Accountabilities

1. Financial Systems and Procedures Implementation 

  • Ensure that all expenses are properly authorized and documented before payment through checking correct budget codes (in liaison with Program) and seeking prior approval.
  • Ensure that all payments are prepared on time and in accordance with all financial guidelines and approval procedure including processing check payments to supplier and staff on a timely basis
  • Petty cash Maintenance, and monitoring ofthe settlement of travel and other advances against Oxfam policies.
  • Ensure data entry into Peoplesoft is done timely and accurately.
  • To prepare the bank mandates/add or delete the signatories as and when required
  • Prepare and process purchase invoices on Helios (Logistics Software) and update logs payment schedule at the end of month;
  • To submit monthly/quarterly and annual statements to FBR.
  • To reconcile accounts with EOBI department.
  • Assist in Oxfam internal and external Audit schedules and provides all documents required by the auditor during the audit as well as answering some audit queries as needed.
  • Maintain filing systems for all financial and accounting records and verify the completeness of the documentation as per the Oxfam financial policy and government regulations.
  • Ensure all financial and local government regulations are adhered to the desired standards
  • Support program staff in preparing project and partner budgets& reviewing the partnership agreement for ensuring the accuracy of financial aspect
  • Carry out assessment of new partners, their risks identification and mitigation plan
  • Review financial reports of partners and provide comments to Program Managers for any required review/action.
  • Active visits to implementing partner’s offices and carrying out the projects financial reviews in accordance with Oxfam procedures and Donor Regulations.
  • Provide support to the partners for their queries on financial management, utilization of the allocated budget, monitor their performance and reporting deviations and recommend improvements.
  • Organize financial training of partners to build their capacity of financial management as per Oxfam guidelines and Donor regulations.
  • Preparation of month end pack including balance sheet analysis, fixed asset schedule, bank reconciliations.
  • Assist Finance Manager in reviewing and revising /developing of financial policies and procedures
  • Perform such other duties as assigned by the Finance Manager.

Technical Skills, Experience & Knowledge

Essential

  • Master Degree in Accounting, Finance or related field from a reputable higher education institution or part (two years) professional qualification CA, ACCA,CIMA
  • At least 2 years relevant experience in the finance sector in a large organization
  • Competent in the use of computers and Microsoft Office applications including Word, Excel, Power Point and Outlook.  High-level of acquaintance comfort with internet-based research and electronic communications.
  • Results oriented with accuracy and strong analytical skills with attention to detail.
  • Strong interpersonal skills, sensitivity to cultural differences and ability to work in a wide variety of cultural contexts
  • Strong organizational and personal management skills, with ability to prioritize work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through
  • Ability to work effectively in a fast-paced environment and under pressure
  • Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through
  • Good personal communication skills, in written and verbal English, with influencing and persuasive skills.
  • Able to use different approaches to achieve follower ship
  • Commitment to Oxfam’s equal opportunity and gender policies. Demonstrated experience of integrating gender and diversity issues into finance. 
  • Flexibility in terms of travel and working hours.
  • Willingness to travel.

Key Behavioural Competencies

Competencies

Description

Influencing

We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Humility

We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.

Relationship

Building

We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Listening

We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.

Mutual

Accountabilit y

We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.

Self-

Awareness

We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our selfawareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes. 

Enabling

 

We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.





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