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JOB PURPOSE: The incumbent would be responsible for administration of training, supervise trainers, monitor the trainees, make sure to follow the HF training curriculum and day to day affairs of the training and ensuring the maintainence of accurate date of trainees.

Main Responsibilities & Tasks: 

  • Extend support and facilitation to Training Officer to achieve the project’s set outcomes/deliverables.
  • Manage and conduct training orientation sessions and develop its materials including training schedule and work plan.
  • Assist Training Officer in implementing the donor funded training as per set norms & standards under the Skills Development Program.
  • Keep and maintain the relevant records including attendance of trainees, trainers, visit reports, trainee’s documents, stipend records, results of internal and external exams and TPM reports.
  • Review, understand and ensure the proper implementation of the set policies, procedures, rules of business and standards for the smooth management of projects.
  • Maintain/update office files & necessary resource material and documentation following HF established standard procedures
  • Assure timely reporting (weekly, monthly, quarterly and annual – both qualitative & quantitative & need based)
  • Ensure the timely compliance of observation and take remedial measures to improve the quality of services
  • Ensure timely registration of trainees with relevant examination/certification agency
  • Complete the trainee’s record pertaining to their registration and certification with certification agencies including City & Guilds, NTB and NAVTTC etc.
  • Develop and share success stories and case studies to project coordinator for review and further dissemination.
  • Establish initial contact with community for introduction of the project for new intake.
  • Any other tasks assigned by supervisor

Professional Experience and Competencies:

  • Master’s Degree in Management/Social Sciences
  • Minimum 2 years of relevant experience in NGO or a reputed training institute
  • Good communication skills, problem solving skills, community mobilization skills and IT skills are essential.
  • Well developed interpersonal and team skills.