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Job Purpose:

The Finance Manager will be responsible for ensuring the efficient and transparent financial management of all the core and regional offices and programs’ finances in line with recognized accounting/auditing standards and Foundation’s procedures. In the context of a growing program as well as the development of new systems to support this growth, including the systems of key partner organizations.

Main Responsibilities & Tasks:

Financial Operations Core Office

  • Ensure the correct allocation of income and expenditures to relevant programs and projects.
  • Ensure the closing of books of accounts on monthly basis.
  • Reviewing the books of account on monthly basis to ensure the complete picture of financial position and avoid any deviation from budget or standards.
  • Authorizing the Journal vouchers on day to day basis.
  • Ensure the month end adjusting entries of prepayments and other accruals for closing of books of accounts.
  • Checking, approving and authorizing payment vouchers as per the authority matrix.
  • Monitoring the timely disbursement of payments and manage the availability of funds.
  • Monitoring the accounts payable and analysis and follow up on payables and their ageing.
  • Monitoring the account receivables and ensure the timely collection of MSA/Honey and other receivables.
  • Approving bank and cash receipt vouchers.
  • Monitoring timely deposits in bank accounts.
  • Ensuring the preparation of Bank Reconciliation statements on monthly basis.
  • Analysis and follow up on receivables and their ageing.

Financial Operations of Regional Offices

  • Oversee the accounting systems of Regional Offices
  • Ensure the closing of books of account timely for reporting purposes.
  • Ensure the availability of Funds for operations in Regions.
  • Ensure the compliance with accounting policies and accounting standards.
  • Ensuring the adjusting entries of month end accruals.
  • Monitoring visits to strengthen the FMIS and accounting systems in Regions.
  • Ensuring the preparation of bank reconciliation statements on monthly basis.

Budgeting and Planning

  • Assist the Team Leader/ Country Director and other senior management in the development and drafting of project proposals, preparation of Foundation’s operating plans / budget.
  •  Providing the formats and ensure the timely completion of the process.
  • Prepare Finance Departments Budget.
  • Controlling the budget vs actual expenditures and revenues.

Internal Controls

  • Develop and formulate policies and procedures; implement financial and accounting processes and controls for all accounting functions including treasury management, payroll, accounts payable, purchasing and receivables/donations and improve delivery through monitoring controls.
  • Ensure implementation of authority matrix.
  • Authorizing purchase requisition and Purchase Orders as per the authority matrix
  • Regular review and implementation of Financial Policies.
  • Ensuring the Compliance with Accounting and Auditing Standards.

Tax Matters

  • Submission of Monthly, Quarterly and Annual tax returns.
  • Ensure the compliance with Income Tax Ordinance 2001.
  • Responding the queries of suppliers and other stake holders in tax matters.

Annual Audit

  • Coordination with external auditors for statutory audit of the organization.
  • Preparation of Audit files.
  • Providing the information/documents required by the auditors during the annual audit.

Financial Reports

  • Submit weekly, bi-weekly, monthly, six-month and annual reports to Director Finance/CFO discussed in the staff meetings.
  • Preparing the monthly financial reports of donor funded projects.
  • Analysis of trial balance to ensure complete accounting of all transactions and budgetary controls for all cost centers including regional offices.
  • Assist Director Finance/CFO in preparation of monthly management financial reports. 

Other Financial Responsibilities

  • Forecast and manage cash flow requirements, investment of available funds keeping in view on going operational and program requirements.
  • Train individuals working in the financial department and share experience with them to prepare them to fill in this position when/if vacant.
  • Any other tasks assigned by Deputy Director Finance/Dir Finance.

 

Essential requirements:

  • A recognized accounting qualification (CA/CIMA, ACCA, etc).
  • At least 7 years’ experience in financial management/administration within a non-governmental Organization (NGO), International Donor Agencies, the UN, Diplomatic missions.
  • Experience of computerized accounting software (Peachtree, QuickBooks, Sage or other systems) and an aptitude for system improvements and developments.
  • Experience of managing donor grants.
  • Experience of developing and improving financial systems in a way that is appropriate for the specific programs in place.
  • Experience of management reporting to colleagues, including overseas colleague and offices
  • Line management experience.
  • Experience on overseeing, handling and commissioning internal and external audits.
  • Understanding of Grant financial management rules of major donors and PPRA.

 





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