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Specific Responsibilities:

 

Planning, Implementation and Reporting:

  • Preparing presentations & doing groundwork for staff meetings and donor visits.
  • Writing/editing/proof reading reports/proposals upon request.
  • Incorporating feedback in reports/proposals.
  • Review & finalize MOUs.
  • Assist in preparing internal/external TORs for trainings, facilitators, and internal committees.
  • Assist in ground work of national/regional workshops upon request.
  • Coordination and communication with other programs and departments within organization whenever required.
  • Assist the Associate Director (AD) in preparing budgets & financial management of projects.
  • Correspondence with partners/donors/staff on behalf of the AD.

Strengthening Systems and Procedures:

  • Assist in ground work for external reviews/evaluations of projects.
  • Ensure necessary systems/policies are in place to run the program.
  • Do project reviews and monitoring if requested.

Expansion, networking and visibility:

  • Develop communications promotional materials when requested.
  • Support in gathering informational material upon request.
  • Exploring funding opportunities and developing proposals when requested.
  • Assist in ensuring visibility of DCEP portfolio initiatives at sub-regional and regional level.
  • Coordination and communication with consultant’s/resource persons.

Administrative tasks:

  • Assist in handover of work during staff exit in absence of supervisor.
  • Assist in conducting initial interviews with HR to hire program staff.
  • Assist in developing interview exercises.
  • Maintain Filing.
  • Take minutes of meetings.

 

Job specifications:

 

Qualification/Experience:

  • For the position of Program Assistant, a Graduate / Masters Degree from recognized university and at least 3 years’ regional/international experience is considered necessary.

Skills/Competencies: 

  • Should have excellent communication skills including good English writing skills.
  • Be organized and meet timelines.
  • Ability to take initiatives, ability to prioritize and remain organized.
  • Good computer skills are necessary. 
  • Good English & Urdu is essential.