Job Description:
Financial Reporting
- Prepare vendor and remittance tax forms and ensure timely submission of these forms.
- Prepare and submit monthly reconciliation reports to Islamabad Finance for review.
- Monitor and submit advance, commitment, and grant disbursement reports.
- Responsible to prepare weekly fund request, bi-weekly FERs and monthly bank reconciliations.
- Monitor and report on partner/vendor payment schedules and obligations.
- Assists in preparing information for any contractual financial reporting requirements (if applicable).
Audit
- Support for preparation of internal and external audits.
- Support to response and implement on internal audit comments and recommendations.
- Conduct daily review of backup documentation for payments to ensure completeness, accuracy, and compliance with organization's regulations.
- Ensures backup documentation is uploaded to relevant system according to set deadlines.
Policies & Procedures
- Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with Organization's policiey and the terms of the contract.
General Accounting/Financial Management
- Verifies vendor invoices for accuracy.
- Verifies accuracy of expenses, and project accounting codes.
- Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
- Ensures request for payments have appropriate approvals.
- Ensures the timely deposit of cash receipts.
- Ensure all Request for Payments are Mark as Paid in TAMIS.
- Routinely monitor bank account balances.
- Ensures the safeguard of bank checks, cash receipts, and petty cash.
- Provide support to Finance Manager to maintain banking relationships.
- Responsible for maintaining appropriate financial file management system (both soft and hard copy)
- Supports periodic cash counts.
Travel Advances & Reimbursements
- Audits travel requests and expense reports for accuracy and compliance.
- Follow procedures to ensure accurate and timely payment of per diem and reimbursement of other approved expenses to staff.
- Track travel advance and ensure that all advance are settled on timely basis.
Financial Systems
- Uses field accounting system (FAS), cloud software for backup documentation, and organizations operations system (TAMIS), etc. regularly
- Coordinate with Islamabad office on troubleshooting technical issues in the systems.
- Scan and upload voucher files to Box System.
Relevant Experience:
- Degree in Accounting, Finance, Business Administration or Equivalent.
- Eight years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the mid-level of an organization
- Accuracy in working with large amounts of data
- Ability to respond effectively to the time sensitive inquiries
- Experience with enterprise accounting software, and Microsoft office suite
- Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
- An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
- An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
- Fluency in English is required