Administrative Assistant

Chemonics International Inc.

Chemonics International seeks an Administrative Assistant for its USAID Small and Medium Enterprises Activity (SMEA).  Pakistan SMEA is a 5-year, $35 million project that is aimed at improvement of financial and operating performance of small and medium enterprises (SMEs) in Pakistan in selected high-performing industrial, manufacturing and services sectors. 

The Administrative Assistant will report directly to the Operations and Subcontract Manager and  is responsible for assisting the Operations Team with administrative and operational support for the project office located in Lahore, Pakistan.

Responsibilities:

•  Fulfill office management duties including answering phones, photocopying, faxing, scanning, etc
•  Maintain administrative systems, including but not limited to communication logs and filing systems
•  As directed by the Operations and Subcontract Manager, coordinate procurement needs, including identification of suitable vendors, collection of price quotes, and assist project operations team to document office supply inventories. Maintain working relationships with appropriate vendors
•  Assist technical staff in arranging travel, visas, hotel accommodations, project drivers’ schedules, and customs expeditors for all project-related travel
•  Organize and manage the project report/resource library
•  Prepare reports of meetings convened or attended by project team
•  Take meeting minutes for all team meetings and distribute accordingly
•  Assist Operations Team in hosting project visitors and arranging meeting logistics
•  Deliver adequate, timely administrative and logistical support to the technical team, as needed
•  Fulfill other administrative functions as required

Qualifications:

•  Minimum Bachelor’s Degree in related field preferred.
•  Minimum of 2 years of experience of office administrative experience; USAID experience desirable
•  Excellent interpersonal and communications skills
•  Demonstrated leadership, versatility, and integrity
•  Fluency in English and Urdu required

Application Instructions: Please send electronic submissions of your CV, cover letter and 3 professional references when you apply to [email protected] by August 19 th , 2017. Please include the position you are applying for in the subject line. Only applications sent to the listed email will be considered. Applications without these items may not be considered. No telephone inquiries, please. Finalists will be contacted.