Admin /Finance Officer

Job Profile

Position Title:              Admin & Finance Officer - BISP

Job Location:               Faisalabad

Position Report to:       Deputy Manager Finance - Projects

Salary Range:              Scale 5, Life Insurance & EOBI

Profile Summary

The position aims to ensure that all Finance and Admin related activities at the Zonal Office are completed accurately and in a timely manner as per the Sungi Policies. Finance and Admin Officer acts as a representative of Head Office Finance and Admin functions and assists the Zonal Office project team in achieving their objectives.

Tasks & Deliverables

• Handling all accounting and financial record for the location and assigned projects.
• Book-keeping and safe keeping of financial records and files.
• Processing the payments in a timely manner in compliance with the requirements of Sungi Policies and Donor guidelines
• Ensure completion of supporting documentation of all vouchers
• Ensure the completeness and accuracy of vouchers and supporting documents
• Preparing a summary of all Zonal payments and preparing vouchers.
• Maintaining a detailed record for staff Operational advances.
• Maintaining budget of location on monthly basis and preparing total spending of Programs & operations at location and coordinating with relevant managers for over or Under spending and finally reporting to finance manager and donors.
• Extend support during the internal and external audits of the organization and projects
• Maintaining an updated record of staff advances

Administration Tasks

• Looking after all Administration and Operations related tasks of the location office
• Ensure proper maintenance and safety of assets of the location office
• Safe custody of vehicles assigned at the location. Ensure maintenance of log book as per Sungi Policy
• Logistics arrangements at the location for local staff and their movement in the area
• Initiate and complete the procurement process as and when required as per Sungi Policy
• Inventory management at location for fixed and re-usable assets
• Coordination with Area Coordinators at the location and Admin Manager/Deputy Manager at Head Office
• Looking after the Security of the Office and Coordination with local administration

Professional Development:

The Admin & Finance Officer will be responsible will be responsible to enhance his/her professional and personal growth.

SDF strongly believes in staff’s professional development and capacity building. He/She may also get opportunities to attend Trainings in relevant areas

Work ethics:

• Accountability - Able to set clear goals for himself and his/her team and monitor performance against the objectives.
• Productivity: Be able to perform consistently at a fast pace and produce required results in an efficient manner
• Dedication: dedicated to his/her jobs and will do go extra mile to complete the tasks assigned.
• Flexibility: ability to work under pressure to meet tight deadlines, work long hours as and when required
• Teamwork: working closely with other team members, actively participate in team building activities, understand the different capacities of team members and utilize their strengths for problem solving and objective achievements
• Self-initiative: Work independently with minimum supervision and be adequately motivated.
• Reliability. Trustworthy, dependable and perform consistently well, meet deadlines and targets under pressure.
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Education & Experience

• BBA/MBA from a recognized University
• 2 to 3 Year experience in similar role in an INGO or Local NGO
• Excellent command over Microsoft Excel
• Hands on experience of Quick Book Accounting Software