Administration & Finance Assistant

Relevant Experience:

• Experience of using computer software such as MS Office, QuickBooks or any other relevant financial software.
• Strong command over issues related to administration and finance
• Excellent interpersonal skills
• Attention to detail and high level of accuracy
• Computer skills including the ability to operate computerized accounting, spreadsheet and word-processing programs, and email at a good proficient level.
• Stress management skills
• Time management skills
• Excellent organizational and problem-solving skills.
• Ability to work independently and in a team environment

Education:

• MBA or equivalent preferably Masters in Finance

Job Description:

• Checking and paying bills for materials purchased or services hired by the project.
• Collecting quotations and placing purchase orders.
• Verify that transactions comply with financial policies and procedures.
• Maintain inventory files and records
• Maintain listing of accounts receivable and payable.
• Keeping records of advance payments.
• Keep liaison with other Project and sub offices in order to get all the required documents against advances paid and procurement processes.
• Keeping all expenditure record of the office Administration.
• Maintain the daily cashbook as per supervisor’s instructions.
• Looking after maintenance/repair matters of the project or sub office and office vehicles.
• Ensure and maintain a reliable transport for the achievement of project activities.
• To maintain proper records on computer book-keeping package (QuickBooks) and filing of all relevant paperwork including vouchers.
• Checking inventory records and updating it.
• To assist supervisor in procurement processes & making necessary logistic arrangements for teams from other sub offices.
• To assist the supervisor with the end of month accounts and in the preparation for the end of year audit.
• To scrutinize and check invoices for accuracy, check goods and services have been received.
• All other assigned tasks related to Administration and finance.