Admin & Finance Assistant

Relevant Experience:

• 3-4 years of work experience
• Experience of using computer software such as MS Office, QuickBooks or any other  relevant financial software
• Strong command over issues related to administration and finance
• Excellent interpersonal skills
• Attention to detail and high level of accuracy
• Computer skills including the ability to operate computerized accounting, spreadsheet and word-processing programs, and email at a highly proficient level
• Stress management skills
• Time management skills
• Excellent organizational and problem-solving skills;
• Ability to work independently and in a team environment

Qualification: 

• MBA or equivalent preferably Masters in Finance

Job Description:

• Checking and paying bills for materials purchased or services hired by the project.
• Collecting quotations and placing purchase orders.
• Verify that transactions comply with financial policies and procedures.
• Prepare manual cheques as and when required.
• Maintain inventory files
• Maintain listing of accounts receivable and payable.
• Calculate and distribute salaries and remuneration to the project staff.
• Keeping records of advance payments.
• Keep liaison with other sub offices in order to get all the required documents against advances paid and procurement processes.
• Keeping all expenditure record of the office Administration.
• Maintain the daily cashbook as per supervisor’s instructions.
• Looking after maintenance/repair matters of the project office and office vehicles.
• Ensure and maintain a reliable transport for the achievement of project activities.
• To check, process and record all payments, administer invoices and expenses claims received code items to agreed budgets, and action payments.
• To maintain proper records on computer book-keeping package (QuickBooks) and filing of all relevant paperwork including vouchers.
• Receiving bank Statements from banks.
• Checking inventory records and updating it.
• To assist supervisor in procurement processes & making necessary logistic arrangements for teams from other sub offices.
• To assist the supervisor with the end of month accounts and in the preparation for the end of year audit.
• To scrutinize and check invoices for accuracy, check goods and services have been received.