Finance Manager

1.0    JOB DESCRIPTION

Position

Finance Manager

Department

Finance

Reports to:

Director-Finance & Administration

Supervise

1-2

Location  Islamabad

2.0    POSITION OBJECTIVES

Implementing and maintaining effective and efficient Financial management of  JHG in Pakistan

3.0    JOB RESPONSIBILITIES, DUTIES AND TASKS

3.1    Core Responsibilities & Duties

1. Review of petty cash vouchers of Islamabad and Karachi office and ensure smooth flow of funds
2. Review of bank payment vouchers of Islamabad and Karachi office before payment
3. Prepare monthly payroll and disburse salary on timely basis. Maintain regular log of in country salary payments and provide tax certificate to all staff at the end of each year and/or at the end of employment
4. Ensure timely data entry into QuickBooks by finance offices
5. Review of Purchase Requests for budget availability
6. Withhold taxes from the employees & vendors and service providers according to the prevailing Govt. rates and deposit them into Govt. treasure on time
7. Prepare General Sales Tax Exemption package for invoices above $500 and review Tax Exemption package of all partners and ensure GST tracking sheet
8. Prepare bank and cash reconciliations on monthly basis
9. Prepare final settlements of outgoing staff
10. Assist preparation of monthly finance report and assist preparing monthly funding request
11. Assist preparations of budget, modification and budget revision
12. Provide quick-book and financial system trainings to all relevant staff.
13. Preparation of journal vouchers and preparation of year-end and grant-end entries (if any)
14. Visit all Sub-grantees offices for their financial review once every 6 months
15. Review of monthly finance reports from Partners
16. Maintain provident funds books
17. Assist DFA in preparation of close out plan.
18. Performs other related duties as assigned by supervisor and COP

3.2     Occasional Duties

1. Act as a Director of Finance and Administration in the absence of DFA
2. Travel to Karachi and the Sindh areas as and when required

4.0    JOB SPECIFICATION (MINIMUM JOB REQUIREMENTS)