HR Assistant

Position Summary:

The Human Resources Assistant has an assistive role in the HR department. The assistant will aide HR Manager and Officer in the HR administrative work which includes but not limited to Filing, Data Entry, Health Claim processing, recruitment, and maintenance of HRIS and leave record whilst maintaining the confidentiality protocol.

Location: Islamabad

Reporting and Supervision: This position reports to HR Manager.

Specific duties and responsibilities include but are not limited to:

• Establish good interpersonal relationships with Humqadam team members at CPMU/Provincial/District level.
• Assist in consolidating and maintaining HRIS data, time sheet data and leave data.
• Assist in coordination with provincial and district HR staff for  HRIS and time sheets’ validation and fact-checking
• Assist in processing and filing of HR Documents.
• Sort, categorize and organize employee files according to employee IDs.
• Assist in recruitment matters which includes interviews scheduling, filing, documentation
• Assist in timely processing of Health Insurance claims, follow up with Insurance Company, and coordinate with staff.
• Provide prompt support to staff in resolving claim issues.
• Keep up to dated record of Health claims.
• Assist in conducting Personnel files’ audit.
• Coordinate with Provincial HR staff member for any data required at CPMU level (Employee card data, business card data, etc.).
• Prepare HR-related Personnel Requisition forms and make sure that PRFs of all the positions are properly filed.
• Assist in day-to-day HR tasks.
• Provide informative, timely and effectively presented written reports/numerical data as required.
• Assist in preparation of accurate and timely activity based reporting as per project SOPs: weekly, monthly, quarterly etc.

Minimum Qualification and Experience required:

• Bachelors or Master’s Degree in HR or equivalent.  
• Database management skills
• Previous experience in interview scheduling and maintaining employee files.
• An understanding of organizational legislation, policies and procedures.
• Good planning, organisational, analytical and decision-making skills
• Good oral and written communication skills
• Maintain discretion when dealing with people and confidential information
• Strong command of the English language
• Good time management and team player skills
• Knowledge of MS Office (MS Word & MS Excel in particular).