Terms of Reference for Hiring of individual Consultant to conduct Sessions with LSO Members on Development of Procedures and System for LSO
Introduction of Taraqee Foundation:
Taraqee Foundation, a national level NGO, registered with Security and Exchange Commission of Pakistan (SECP) under the Company’s Ordinance 1984 and engaged since 1994 in different development sectors of Balochistan i.e. Health, Education, Environment & Infrastructure, Livelihood and emergency response.
Background Information and Rationale:
Taraqee Foundation has engaged with PPAF in implementing a project on Institutional Development in UC Saddar Muslim Bagh of district Killa Saifullah from March 2015. The project is mainly working with communities in five different areas i.e. Social Mobilization, Health, Education, Community Physical Infrastructure and Livelihood. The first phase of the project was purely on community mobilization and involving community to form Community Organizations (COs), Village Organizations (VOs) and Local Support Organization (LSO). Each CO will be formed by involving 15 – 25 household members and their office bearers will move further to form VOs and LSO. The community institutions also finalized their Village Development and Union Council Development Plans to identify their needs and its solutions.
The second phase of the project was initiated by meeting the requirements of Village/UC Development Plan. It was discovered that community institutions has to be aware with several social aspects which will support in resolving many other social matters. Currently the third phase of the project has been initiated which is the extension of second phase activities. One of the activities is designed for LSO members to get more strengthened in terms of an institutions and able to appear as fully equipped legal entity at local level. An individual consultant is invited through this ToRs to conduct sessions with LSO members for preparation of procedure and system that how LSO will work further as a legal entity. The systems will include operations, financial management, administration, procurement and HR.
Specific Objectives:
- To understand the LSO members about preparation of system and procedures and its importance for an institution.
- Prepare draft system and procedures regarding Operations, Financial Management, Administration, Procurement and Human Resource.
- Consultations with LSO members on draft procedures prepared by consultant for their feedback and amendments.
- To conduct exercises on procedures and give orientation on the same.
- To provide the final product on said systems & procedures in a shape of a separate booklets for each.
Scope of Work:
The consultant will conduct this exercise for 5-days to LSO Members to meet the above mentioned objectives. Consultant will prepare a draft procedures before conducting the said exercise in English as well as in Urdu language. Consultant will have to impart orientation on each procedure defined so that LSO member will follow in future. The exercise will be conducted in the field office for which TF will support to ensure the participation of LSO members; travel disbursements, food, banner, certificates and stationery for the training will be provided by Taraqee Foundation. At the end of exercise, consultant will be responsible to provide final procedures of LSO.
The methodology of the exercise would be participatory with use of plenary lecture, brainstorming, group discussion and any other method seems suitable for better understanding. Medium of instructions for training should be Pashto (Primarily) and Urdu (Secondarily).
Eligibility of a Consultant:
- Must have Degree in social sciences, management or relevant subject.
- Must have 8 years of experience with social sector.
- Must have 5 years of experience in developing procedures and systems of organizations.
- Must have 3 years of demonstrated experience developing system and procedures for community based organizations.
- Excellent report writing and presentation skills.
Deliverables:
- System and Procedures of LSO (Product)
- Templates for different procedures in Urdu and English.
- Day-wise schedule of sessions with contents.
- Separate booklet for procedures for each portfolio.
Contract Duration:
The assignment will be completed within 30 days after signing of agreement including submission of document. Expected dates of training will be communicated later by TF.
Budget and Payment Schedule:
- Consultant will quote the budget in Pak Rupees for his/her services.
- Agreed amount will be paid 100% after completion of sessions and submission of manual, handouts and reports.
- Applicable taxes will be deducted (For filer 10%, for non-filer 15%) at source.
Selection Method for consultant:
Selection of consultant will be finalized after scrutiny on the basis of following criteria:
- Educational Qualification (20 Marks)
- Total Working Experience (20 Marks)
- Experience in developing system and procedures (20 Marks)
- Experience in developing system and procedures for community based organizations. (20 Marks)
- Report Writing and Presentation Skills (20 Marks)
Interested individual consultants must send their CVs along with Cover Letter, and proposal for the activity highlighting the working experience session cost/budget on [email protected] by June 26, 2016 before CoB.