Job description of Admin and Finance Officer
Duty Station: Peshawar
Employee Type: Project based position
Reports to: President of Organisation
Employee Category: Full Time
Job Summary:
The position holder will be responsible for managing and keeping record of day to day accounts, petty cash, finances and inventory and is accountable for it. He/she will also prepare financial reports according to the given format/template. The incumbent will be responsible for administration tasks related to the project activities and facilitate project team in execution of their duties
Duties and responsibilities:
Under supervision of Organisation, President:
Finance and Accounts:
- Ensure proper accounting and financial management as standards and organizational procedures
- Timely prepare transaction vouchers i.e Payment Vouchers, Receipt Vouchers and Journal Vouchers
- Maintain proper documentation (soft and hard copy) of project finances and administration related activities
- Ensure effective coordination with relevant stakeholders of the project (internal and external)
- Record all transactions; on manual/computer systems as applicable
- Prepare quarterly, semi-annual and annual financial reports
- Prepare bank reconciliation statement on monthly basis
- Keep track of project expenses versus actual budget and share with Project Officer on monthly basis
- Effectively and accurately maintain petty cash or fund as per policies
Administrative:
- Ensuring proper use and maintenance of office equipment’s and other assets
- Effectively facilitate project staff travel/transport
- Maintain project fixed asset register / inventory register
- Ensure implementation of best value standards while procurement of services and supplies
- Provide administrative support for organising meetings, trainings etc
Inventory Management:
- Prepare and update inventory list for all assets.
- Ensure to implement child safeguarding/protection policy and Code of Conduct of Organisation, especially when dealing with vendors.
- Any other work assigned by Line Manager
Education/Qualification with skills:
- University degree in Management, Finance, Accounting and or any other relevant field
- Excellent knowledge of using MS Office, specifically command on working on excel sheets and accounting programs
- Effective communication skills; drafting letters and resolving queries
- Ability to keep records of files and maintain accounts
Experience:
- At least 2-3 years of experience in the relevant field.
The future job holder adheres to organizational values and commits to Child Safeguarding Policy. We encourage women and candidates with disabilities to apply for this position
Only shortlisted candidates will be asked to appear for interview. No TA/DA is admissible.