TERMS OF REFERENCE
For Consulting Services to Conduct Impact Orientation Trainings
1. Background Information
An international child rights organizations seeks the services of consultancy firms and individual/freelance consultants to design and facilitate impact orientation workshops for its implementing partners in Pakistan.
2. Objective of the Capacity Building Process
The overall objective of the capacity building process is to enable partners in Pakistan to follow an impact oriented logic in their project cycle management. Specifically partners shall be enabled to design impact oriented projects as well as monitor these accordingly.
3. Expected Results
- All partners have good knowledge and understanding of impact oriented project cycle management and tools such as the impact chain.
- All partners can apply the abovementioned understanding to their specific project contexts.
- All partners review and adjust project designs and monitoring plans according to the above mentioned understanding and application.
- All partners have a good understanding of data collection and analysis relevant to their specific project logic including appropriate tools.
4. Execution Strategy
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Steps
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Partner survey (done, analysis in this document)
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Screening of documents esp. log frames, monitoring plans of partners by consultant
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Draft program of 1st workshop by consultant, discussion, and agreement with all
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1st workshop and action plans by the partners (4 days)
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Follow up and backstopping by consultant and the organization (max 0.5 days per partner)
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Small pre-workshop survey
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2nd workshop (3 days)
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Follow up by the organization
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5. Major Topics of the Workshops
The below topics will be covered in the workshops:
1st Workshop
- Impact orientation and impact chain levels
- Participatory project planning: including participation of children and youth
- Project objectives: impact orientation, quality standards and review of present ones
- Project intervention logic (impact, outcome, use of output, output): review of all levels
- Indicator formulation: quality standards, alignment with objectives, review
- Data collection tools: experience sharing, review of existing ones
- Monitoring plans: experience sharing, introduction of template, draft for at least one objective
- Review of log frames: incorporate results of workshop
- Draft action plan
2nd Workshop (tentative)
- Experience sharing
- Refresh and clarification on topics emerging from the survey and backstopping
- Participatory monitoring
- More into depth data collection
- Data analysis
- Use of analysis results
- Reporting
- Evaluation (brief and link to organization partner manual).
6. Workshop Methodology
- The workshops should be very participatory with group work and much exchange among partners. All inputs by the consultant should be contextualized by the participants with discussions, group work or reflections on their specific projects. It should be honored that all partners already conduct monitoring and that there is a lot of experience and knowledge which they can share. Hence there should be also some presentations by the partners, highlighting some aspects of practice.
- Partners will work on their own projects and improve aspects of them in the course of process. If they want to change objectives, quantities of targets or add new interventions they will have to negotiate this with organization after the workshop.
- To ensure that monitoring is a systematic regular practice development of monitoring plans within the scope of the supported projects will be included in the first workshop, while in the second workshop they share their documentation and experiences.
- At the end of each workshop partners should draft action plans for each project to use the insights from the workshop and improve the quality of identified issues. After the workshop these should be finalized together with the respective project staff and shared with the consultant and the organization.
7. Workshop Time Frame
There will be 4 total workshops for partners of two different levels mentioned above.
- Workshop 1, Cluster 1 will take place in July/August 2016
- Workshop 1, Cluster 2 will take place in July/August 2016
- Workshop 2, Cluster 1 will take place in early to mid-2017
- Workshop 2, Cluster 2 will take place in early to mid-2017
8. The Applicant
- Should have a master’s degree in any discipline of social sciences
- Should have expert knowledge of impact oriented project cycle management
- Should have experience of more than ten years in development sector and at least five years’ experience of impact oriented Monitoring & Evaluation
- Should have experience with rights based approaches
- Experience of conducting large group trainings on impact oriented M&E using participatory methods (please provide a sample)
- Ability to handle groups from different cultures and different backgrounds.
- Ability to communicate fluently in English and Urdu
9. Proposals
Interested applicants should provide:
- a general outline and ideas for the workshop and backstopping including methodology
- samples/examples of workshops conducted
- CV
- Detailed budget (venue and logistics will be covered by the organization)
10. Deliverables
- Draft workshop concept to be discussed and agreed with the organization
- Preparation of workshop inputs and methodology
- Conduct 2 workshops initially
- Own workshop assessment (SWOT analysis)
- Backstopping plan
-Final report of each workshop (Within one month)
-Accumulative reports of two workshops
-Individual reports of partner organization after conducting backstopping plan
11. Contract Arrangements
The organization will sign consultancy contract for two workshops intially.
The organization will contract the consultant on a freelance basis. The contract will be based on the agreed scope, work plan and the respective budget for the assignment.