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Job Summary:

An international child rights and development organization is seeking services of a qualified and experienced Executive Assistant cum Administration Assistant to fill the position in its Country Office in Islamabad.

Primary Functions and Responsibilities:

 

Administrative functions:

  • Attending phone calls and responsible for phone log book.
  • Responsible for office decorum, time sheets, payrolls, leave applications, attendance records and filing all the relevant documents
  • Preparing inventory of office assets, safeguarding office assets and proper tagging of all old and new assets of the organization; responsible for calculation of annual depreciation of the assets also.
  • Assisting in procurement of goods and services and communication with vendors and suppliers on behalf of the management.
  • Maintaining the personal files of all the staff members and consultants and regularly updating the files with necessary information and documents.
  • Responsible for issuing vehicle requisitions, log books and regular maintenance of the vehicles.

 Financial functions:

  • Cheque books, cheque requisitions, bank withdrawals and bank payments.
  • Responsible for bank relationship
  • Preparing and processing the working advance of the team members and collect the working advance reports and bills for the relevant team members.
  • Managing petty cash and prepare monthly trail basis
  • Preparing and processing payments of vendors, staff and other suppliers
  • Preparing monthly salary pay rolls and transfer the salaries of the staff

 Executive assistant functions:

  • Assist Country Coordinator (CC) in day to day administrative and financial affairs of the organization.
  • Assist the CC for all engagements and keep the record of the engagements and ensure that CC’ schedule is followed.
  • Composing and preparing correspondence that is sometimes confidential
  • Arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Communicate with partners and staff on behalf of the CC whenever required.
  • Filing and recording all important documents as required by CC in proper filing system and safeguard the important documents as per the given instructions.
  • Above all the candidate will perform any other official task as assigned by the Country Coordinator (CC).

 

 Required Essentials:

 Confidentiality - Maintain confidentiality of all information, records, communication, assets, partners, staff and plans of the organization

  • Non Criminal Record – The candidate must not be involved in any criminal or any anti social activity.
  • Child Abuse – The candidate must not be involved in any act against child rights and any form of child abuse.

 

Preferable Skills/Abilities:

  • Minimum qualification should be BA, B COM, BCS, BSC or equivalent.
  • 4-5 years of relevant experience
  • Well versed in English (written and spoken)
  • Excellent knowledge of Ms. Office
  • Organized and pleasant personality
  • Willing to work extended and non-traditional hours
  • Willingness to travel as and when required in city or outstation

 Application:

The interested applicants should submit CVs before 25th February at Brightspyre.

Disclaimer:

The organization reserves the right to reject any candidate, all candidates and stop the recruitment process without assigning any reason.