Admin and Finance Officer

Pakistan Reading Project will improve the quality of reading in public and private schools across all of Pakistan; supporting at least 1.3 million primary school students to read at all level commensurate with standards at their grade level by the three mutually reinforcing components of teacher education and professional development, systems reform and civil society engagement.

Job Description:

• Coordinate with banks and financial institution with regards to project activities.
• Assist in closing of accounts and preparation of monthly expense report.
• Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers.
• To be the contact person for all bank correspondences in the absence of Finance Manager
• Monitoring cash usage and requirements and inform the Finance Manager or Field Coordinator of possible unusual activity or requirements
• Assist the Finance Manager in identifying key issues and weakness in the system and provide recommendations for improving control processes or procedures
• Review all the payments documents for proper coding and supporting documents.
• Assist the Finance Manager during audit process and provide him the required information and record to present to auditors.
• Keeping updated records of prepayments in respect to staff insurance, rents for all programs and their monthly amortization. Also keeping track of their utility bills and travel expenses.
• Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy before approval.
• Check and post monthly transactions into Excel spreadsheet and onward posting into SUN system. Ensure that all information in the spreadsheet is correct and complete.
• Assist Finance Manager in doing monthly imprest loading into SUN to produce month and quarterly reports to be reviewed by the FC.
• When required, assist with matters related to HR, IT, Administration, Security, and Logistics functions of the regional office;
• Ensure a coordinated approach to HR, IT, Administration, Security, and Logistics across the region of responsibility;
• Assist operations team to ensure that procurement management is done on planned, timely manner and fleet management is well organized and coordinated with all sectors;

We are an equal opportunity employer. Qualified female candidates are encouraged to apply.