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Purpose of Position:

Ensure the completeness, proper filing and archiving of financial documents while ensuring the ease of retrieval  of these documents during audits or as per any other requirement.

Ensure sufficient cash is available in the office for day to day cash needs. Arranging check and bank transfers for all the vendors and staff.

Major Activities:

Maintenance of Financial documents

Coordinate with NO a for the monthly financial documents.

To do the monthly Journal listing  field office financial documents; stamping the vouchers with ‘ ’ “PAID” stamp and ensure all the documents are complete and ready for the audit.

Follow up with relevant staff for any missing vouchers. Ensure all the financial documents are filed properly and no loose vouchers left lying around the office.

Maintaining LDRs and verification with LDR allocation report received from Sr. Finance Officer on monthly basis. Maintain the tracking sheet and file with complete and correct LDRs of  field office for each month.

Maintain files of lease agreement and rental contracts of WV offices, team house, warehouse and petrol pumps for  field office

Facilitate the internal and external audits in terms of documentation required & filing back the documents.

Cash book and Cash Flow Documentation Maintenance

Prepare cheques or Bank Transfer letters upon receipt of approved payment requests and getting it signed by the authorized signatories.

Making Cash payments to the staff/vendors upon receipt of approved payment request.

Ensure that petty cash fund is maintained within the approved limit as stipulated in the policy and replenished when required according to the policy.

Ensuring safety and security of the all cash and banking instruments like unused cheques, unpaid bills, vouchers, demand drafts etc.

Collect cash & checks on behalf of the organization and timely deposit with bank after approval of the Finance Manager.

Maintaining cash book and the bank book balances and reconciling it with bank statements at the month end and on weekly basis.

Filing bank statements, reconciliations and other correspondence with bank.

Making sure that cash counts and documents in safe are checked before any hand over.

‘Paid’ stamping of all the invoices and related documents before filing.

Timely filling of all the vouchers payment/receipt documents.

Weekly Cash Count in presence of . Urban Program Manager

Dealing with Implementing Partner

Provide support to Area Finance Officer for monthly liquidation and review of payments vouchers with IP

Process quarterly  prefinancial request of IP  keeping in view funds  availablity in the IP bank account for project activities

OTHER RESPONSIBILITIES

Follow the World Vision’s financial policies and be knowledgeable of the manual.

Perform any other tasks that may be assigned from time to time by Senior Finance Officer, Finance Manager and Finance Director.


Knowledge, Experience and Skills:

Bachelor’s degree in Accounting

2-3 years of accounting experience in an NGO environment would be an advantage

Knowledge of accounting systems and government tax reports.

Knowledge of basic accounting principles

Good computer skills.